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3 STUDENT PARLIAMENT MEETING no , MONDAY 14h OCTOBER AT 17:15. TF-BUILDING ROOM NO. 102, FLØY III. COMPLETE CASE DOCUMENTS ARE ONLY SENT TO PERMANENT STUDENT REPRESENTATIVES. THE DOCUMENTS ARE ALSO PUBLISHED ON CLASSFRONTER AND THE STUDENT BOARD WEBSITE: CONSTITUTION APPROVING TODAYS AGENDA AND SUMMONING APPROVING THE PREVIOUS MEETING REPORT APPOINTING A COUNTING COMMITTEE REPORT CASES CASES TO DISCUSS DISCUSSING THE FUTURE OF THE KICK-OFF CONFERENCES FACILITATING SOCIAL AND ACADEMIC ACTIVITY ON CAMPUS ORGANISING THE STUDENT COUNCILS AT THE NORWEGIAN UNIVERSITY OF LIFE SCIENCES ADMINISTRATION CASES PRESENTING CANDIDATES TO THE UNIVERSITY BOARD AT NMBU STATUTE CASES ALLOCATING WELFARE FUNDS FOR AUTUMN APPROVING THE ACCOUNTING FOR THE STUDENT BOARD INFORMATIVE CASES REPORT FROM STUDENT EXCHANGE WITH TANZANIA FUNDS FOR IMPROVING THE LEARNING ENVIRONMENT ELECTION INFORMATION FOR THE CONSTITUTIONAL MEETING MISCELLANEOUS MEETING EVALUATION APPENDICES (only in Norwegian): 1. Proposal for allocating Welfare Funds Overview of applicants for Welfare Funds Budget and accounting for the Student Board for the past four years 4. Accounting for the Student Democracy 2012

4 Reports are uploaded to our homepage ( as well as the Student Democracy room on ClassFronter a week after each Student Parliament Meeting. If you need a paper copy of the report please get in touch with the Student Board at their offices (next to the student post-boxes) Case preparation: Liv Nedrebø Effective from SP-6/2011, the reports are to be submitted directly into the Student Democracy room in ClassFronter, by 12:00, the Wednesday before the Student Parliament. This is done to ensure up-to-date reports, and to minimize paper consumption. A copy of the reports will be printed and kept at the Student Board office, along with the case documents of the current Student Parliament. Those who are obligated to submit reports to the Student Parliament are: - The University Board (US) - The Committee of Study Issues (SN) - The Committee of Student Welfare in Ås (SiÅs) - The Student Board (Sts) - The Student and Academic s International Help Fund (SAIH) - The International Student Union (ISU) - The Committee of Research Issues (FoN) - The Learning Environment Committee (LMU) - The Norwegian Student Association (NSO) Other appointed groups who are obligated to submit reports: - The student representative of The Common Board UMB/NVH

5 Case preparation: Martha Andrea Lund Purpose: To find out what the Student Parliament thinks of the Kick-off Conferences At the beginning of each semester the Student Board organises a Kick-off Conference for the Student Parliament Representatives and other elected representatives at UMB and NVH. The purpose of the conference is to provide an introduction and insight into the Student Democracy and how to face the tasks as elected representatives in the best possible way. It is also a social gathering, where one can get to know other representatives. The Student Board spends a great deal of efforts and funds on the Kick-off Conference, and we see it as a great offer to student representatives. Despite our early announcement of the date for the conference, the number of actual participants is disappointingly low. For this reason, the Student Board would like to listen to what the Student Parliament has to say about the Kick-off Conference. Points to discuss: - What are some positive aspects of current conferences? What are the negative aspects? - Why do so few participate? - What would make such an introduction attractive? - What does the Student Parliament want the introduction to cover, and what is the aim of the conference? - What sort of training and courses would the Student Parliament want? - Who should the target participants be? - Should it be mandatory for Student Parliament Representatives to attend some sort of arranged introduction? Case preparation: Kristian H. Myklathun In the Action Plan for the Student Board Autumn 2013, point 2.2 states the following: Facilitate both social and academic activity on campus Currently, few activities take place on campus after 4 o clock. The Student Board would rather see that there were more activities, both social and academic, after students are finished with lectures. More activities would make UMB an even better place to be, increase student participation and sense of belonging. Points to discuss: - Should there be more activities in the evenings? - What is hindering activities? - What can the Student Board do to facilitate more activities?

6 Case preparation: Work group for a New Democracy, represented by Anette Klock Urtegård and Per Rønning Purpose: Attain feedback on how the Student Councils at NMBU should be organised. The Student Democracies at UMB and NVH will be terminated and replaced by the Student Democracy at NMBU on the 1st of January To facilitate the transition, a work group has been established and will create instructions for the New Student Democracy, including the Student Councils. In total, ten Student Councils are planned for NMBU, on for each department from UMB and one that encompasses the four veterinary departments. The leader of the Student Council at NVH should have observatory status in the Student Board. The work-group therefore requests feedback from the Student Parliament on how the instructions for the Student Council should be developed on the following points: - Should the leader of the Student Council be present at both the Department Council and at the Student Parliament? - Should the Leader and Deputy-leader of the Student Council be elected for the same amount of time as today, i.e. with a 6-month overlap? Case preparation: Per-Fredrik Rønneberg Nordhov Purpose: To present the candidates for the University Board at the Norwegian University of Life Sciences (NMBU). One male and one female will be elected to the University Board at NMBU, where one candidate should be from NVH and one from UMB. The candidates are elected for half a year. The candidates will first be presented at the Student Democracy meeting at NVH, before being presented at the Student Parliament Meeting no. 5 on Monday the 14th of October. The election period will be from the 16th of October until the 20th, terminating at 24:00. The election will use the same web-platform that was used to elect a headmaster. Candidates: Permanent representatives: Torbjørn Horsberg Kornstad Per Rønning Marit Negård Anna Boye Koldaas Deputy representatives:

7 Case preparation: Hanna Grimsrud Husum Purpose: To allocate Welfare Funds for Autumn Each year the Student Parliament allocated Welfare Funds for student teams and organisations at UMB. A committee appointed by the Student Board and the Student Parliament makes a proposal for the allocation based on the rules and regulations. In Autumn 2013, the Committee consisted of: Hanna Grimsrud Husum (Welfare Officer of the Student Board) Ronja Martine Skaug (International Officer of the Student Board) Per André Dyste (Economy Officer of the Student Society Board) Anette Klock Urtegård (Board Member of the SiÅs Board) Anna Boye Koldaas (former Welfare Officer of the Student Board) Jon Furru (elected at Student Parliament) Trine Tindeland Svendsen (elected at Student Parliament) The Student Board may allocate up to in Welfare Funds for 2013, of which are allocated in the autumn. The committees proposal: The proposed allocation for autumn 2013 (Appendix 1) and the overview of applications (Appendix 2) are attached. This autumn six applications were received, applying for a total of NOK. Several applications and activities were not granted funding as they do not comply with the regulations, have previously received support or were handed in after the deadline. Proposed resolution: The Student Parliament approves the allocations of Welfare Funds for Autumn 2013, as shown in Appendix 1. Case preparation: Per Rønning Purpose: Approve the accounting of the Student Board for the financial year The Student Parliament annually approves the Student Board s management accounting. As it is SiÅs who conducts the main accounting of the entire Student Democracy we must wait for the auditor in SiÅs to have gone through their accounting before we can authenticate our own. The revision of SiÅs accounts was not ready to SP-3/13 and thus the case was postponed to SP- 4/13. The Student Parliament chose to postpone the case further from SP-4 to SP-5.

8 Attached are the budget and accounting from the Student Board of operation for the past four years (Appendix 3), as well as the accounting for the Student Democracy in 2012 (Appendix 4). An overview of what the various accounts fund: Account name Courses & training Kick-off seminar, overlap StS, Account no. Account name 6710 Postage Postage SiÅs Fee, translating case documents 6720 Marketing, information, web Printing brochures, materials, t- shirts, web-development Account no Office supplies Office supplies, paper, newspapers, copying at Rotator Organisational fees Flowers & gifts, coffee, tea, social events, grill-party Pentagon Phone Phone-bill TDC Song AS 6801 Meetings, travel, representation Travels, transport-fees, food 6821 Student Parliament Meetings, General Assembly Copying case documents, meals 6901 Miscellaneous administration costs The Student Parliament is only to evaluate the part of the financial statements related to expenses, and excludes wages, Welfare Funds and the like from this approval. Proposed resolution: The Student Parliament approves the accounting for the Student Board Case preparation: Ronja Martine Skaug Purpose: To inform the Student Parliament of a study visit from a main partner for NVH and UMB: Sokoine University of Agriculture (SUA), from the 7th to the 16th of September UMB, SUA and now NVH all academic institutions with a long history of cooperation, and SUA and UMB have cooperated for 40 years. The current research collaborations between the institutions, EPINAV and CCIAM, provide exchange opportunities for both master and PhD students. Following this an annual Steering Committee Meeting with the management is held to record progress. The current and previous International Officer of the Student Board, in addition to the current and previous leader of the Student Democracy at NVH attended the meeting, in addition to exchanging experiences with the Student Democracy at SUASO prior to the meeting. The student exchange is part of a development project that receives direct support from the Norwegian Agency for Development Cooperation, NORAD. At the previous Steering Committee Meeting the Norwegian student representatives proposed that last-years report always should be on the agenda. This was agreed upon, as it would facilitate the political cooperation between the student governments and balance out the focus placed on research projects and publishing achievements. However, this was not followed up at this years meetings, which the student representatives pointed out. The Steering Committee was to follow up this for next years meeting.

9 The Steering Committee had followed up last year s recommendation on four student representatives arriving in Norway. All students required a full overlap to strengthen their participation at the Steering Committee Meetings. Unfortunately, one student representative did not show up. The reason behind is somewhat uncertain, but he was dismissed as leader of SUASO after a conflict with the management at SUA. During our time with the SUASO-representatives we learned that there are significant cultural differences between the institutions. SUA is very hierarchical, and the distance between student and management is large. It is unthinkable for a student at SUA to knock on a professor s door to ask questions. Another prominent problem for most students is that exams are only written in one copy, making it difficult to prove what was actually written during an exam. This also limits the possibility of complaining about an exam result, which is also subject to fees. One positive aspect was how many students vote at student government elections: over 70 % of SUA-students voted at the last election. Currently UMB coordinates several courses at SUA: January block, field courses for Bachelor and Master students, as well as student exchange. PhD students also go on exchange through the CCIAM and EPINAV programmes. The next Steering Committee Meeting will be held in Tanzania in October 2014, and the student representatives from SUASO will welcome the current and future International Officer in the Student Board, in addition to the current and future leader of the Student Democracy at NVH. The minutes from the Steering Committee Meeting are not available as of the 30 th of September Case preparation: Liv Nedrebø Purpose: To inform the Student Parliament on allocated funds for improving the learning environment in The Learning Environment Committee (LMU) consists of the University Director, the Prorector for Education, one representative from the Work Group, one representative from the teaching staff, the leader of the SiÅs Board, and the Leader and Deputy Leader of the Student Board. When exam results are late, the affiliated departments must pay fees. The fees are then allocated to the institutes as funds for improving the learning environment. This year the total sum was NOK, and the departments were encouraged to cooperate with the Student Total sum 1. Upgrades to the outdoor areas by Acropolis and the Gallery , - 2. Improving lighting in the IMT canteen and establishing an inventors workspace , - in IMT. 3. Upgrades to JU15. In addition from 2012-funds are transferred to the , - same project (Total funds for the project are ) 4. Projector in T316, new office chairs in reading rooms and reducing noise in staff , - rooms (given space clarifications with Farbror Melker) 5. Projector for the canteen in the Soil Building, , - 6. Creating an academic home in M160. In addition from 2012-funds are , - transferred to the same project (total funds for the project are ) , -

10 Councils in order to create academic homes. The Committee has decided to fund the following: The projects will start through cooperation between the Student Councils, the Study Departments (SA) and the Service Departments (DSA). Detailed plans and budgets must be developed for each project, and buying supplies must be organised between the departments, SA and DSA. Case preparation: Liv Nedrebø Purpose: To inform the Student Parliament about upcoming elections at the Constitutional Meeting on the 27th of November. The following duties are up for election at the Constitutional Meeting on the 27th of November: Board Member (1 year) The duty as a Board Member will suit you if you are curious and would like to join the Student Democracy, or simply want to get to know new people. The only thing that is expected is that you attend Student Board Meetings and Student Parliament Meetings, and help out when needed like the other members of the Work Group. You will learn how the system works, which will make a transition to other duties in the Student Democracy easier. What makes the Board Member different from other members of the Work Group is that you don t have a defined responsibility. This means that you are relatively free to work with different cases that interest you. Welfare Officer (1 year) As the Welfare Officer you will be a part of the Student Board for the 2013 calendar year. You will make sure that student welfare is at the top of the agenda at UMB, in addition to follow-ups on SiÅs. Important topics you will work with are well functioning canteens, sufficient student housing and adequate health services for students. An important part of the duty is to allocate Welfare Funds together with the Welfare Funds Committee, which ensures student activities on campus. You will also work with ordinary Student Board issues. The position is compensated with 20% of the leader/vice-leaders salary. Marketing Officer (1 year) As Marketing Officer you will be a part of Student Board for the 2013 calendar year. You are responsible for communicating activities that take place in the Student Democracy, updating the web page and produce posters and other marketing materials. You are also the contact person for the student teams and organisations that have their offices on the 2nd floor of the Student Board offices. In addition, you will work with ordinary Student Board issues. The duty is not compensated. International Officer (1 year) The International Officer coordinates international activities at UMB by allocating inclusion funds and leading coordination meetings between the Student Society, SiÅs, SIT and the International Student Union (ISU). Also, welcoming new students is arranged together with the Welfare Officer. Furthermore, the International Officer will be the main contact point for ISU, and participates in board meetings and be responsible for the election process at ISU every year.

11 The International Officer is the contact person between UMB and the University of Sokoine, Tanzania (SUASO). This includes a study trip between the universities. The position is rewarded as a 20% position. Deputy-leader (Half a year) This full-time duty is the most flexible position in the Work Group, which means opportunities as well as responsibilities. The Deputy-leader will work with political and organisational cases, in addition to focusing on the teaching environment. If this interests you, this duty is perfect! The Deputy-leader maintains a good contact with the NMBU through attending the Committee for Study Issues and the Committee for Learning Environment, and through regular meetings with the Study Director. The deputy leader will assist the leader when needed. In addition, the Deputy Leader coordinates all activities in the Work Group and amongst other representatives, and assumes the main responsibility for arranging the Student Parliament Meetings. Leader (Half a year) The leader of the Student Board will represent NMBU outwards, and promote the Student Democracy in front of students and employees. This also includes follow up of the other Student Board members, as well as being responsible for budget and accounting within the organization. Furthermore, the leader is responsible for staying up to date on national educational and student politics. As a leader of the Student Board, one is also a part of the headmaster s leader-team (the Department Leader Team), and the national board of the Norwegian Student Association. The leader is expected to keep in touch with all current collaborating organizations and strengthen the cooperative work between SiÅs, the Student Society Board, UKA, The Committee of Study Issues and other councils and boards at UMB. The position is rewarded as a 100% employment. Delegates to the Norwegian Student Organisations National Assembly 2014, permanent and deputy The Norwegian Student Organisations National Assembly creates the foundations for national student politics. It takes place over a weekend in April 2014, and contains many exciting discussions and debates not to mention the assembly dinner-party! Five delegates and five deputy delegates are to be elected. The Election Committee for the Student Democracy The Election Committee works with spreading information about the duties that are up for election at the Student Parliament meetings. They also find candidates for all positions. Four representatives for this Committee are to be elected.

12 NAVN: SØKT: VURDERT TILDELT: Berettiget Søker Søknadsbeløp Grunnstøtte Ekstra grunnstøtte Aktivitetsmidler Berettiget grunnstøtte ekstra grunnstøtte Aktivitetsmidler SUM Faglag Terra Forma kr kr - kr - kr kr - kr - kr kr Skogbrukerforeningen kr kr kr - kr kr - kr - kr - kr - Fagverket kr kr kr - kr kr - kr - kr kr Totalt faglag: kr kr kr - kr kr - kr - kr kr Musikk og kultur Dans Ås (Dås) kr kr kr - kr kr kr - kr kr Totalt musikk og kultur: kr kr kr - kr kr kr - kr kr Andre UMB friluftsliv kr kr kr - kr kr - kr - kr kr Hedemarks Bondeliga kr kr kr - kr kr - kr - kr - kr - Totalt andre: kr kr kr - kr kr - kr - kr kr TOTALT: kr kr kr - kr kr kr - kr kr Tilgjengelige midler kr Overføres Velferdsfond kr -

13 Oversikt over søknader om velferdsmidler høst 2013 FAGLAG Navn: Terra Forma Kontaktperson: Vibeke Marie Svendsen (vibeke.svendsentudent.umb.no) Antall medlemmer (studentmasse): 69 Kontigent: 100,- /år Bank: ,- Ekstern finansiering: 0 Grunnstøtte: - Aktivitetsmidler (beløp, søker til): 4.500,- Grøtlunsj Aktivitetsmidler tildelt 2013: 0,- Regnskap: Ok Forslag til svar: 4.500,- til grøt Navn: Fagverket Kontaktperson: May-Linn Sortland Antall medlemmer (studentmasse): 132 Kontigent: 0,- /år Bank: ,- Ekstern finansiering: Jobber med å skaffe sponsorer Grunnstøtte: Aktivitetsmidler (beløp, søker til): 8.000,- Byggekveld, Idrettsdag, Gensere Aktivitetsmidler tildelt 2013: 0,- Regnskap: ok Forslag til svar: Man får grunnstøtte kun en gang i året, og Fagverket mottokk 2.800,- våren Aktivitetsmidler: Velferdsmidler støtter ikke foreningsantrekk. Forslag: Grunnstøtte: 0,- Aktivitetsmidler: 3.850,- Til byggekveld Navn: Skogbrukerforeningen Kontaktperson: Rasmus A. Stokkeland Antall medlemmer (studentmasse): 70 Kontigent: 100,- /år Bank: ,- Ekstern finansiering: - Grunnstøtte: 2.800,- Aktivitetsmidler (beløp, søker til): 3.000,- Aktivitetsmidler tildelt 2013: 0,-

14 Regnskap: Forslag til svar: Ikke vurdert For sen søknad, ikke vurdert Navn: Dans Ås (DÅs) Kontaktperson: Katja Børseth Barca (daas.styret(at)gmail.com Antall medlemmer (studentmasse): 13 Kontigent: 150,- hvert semester Bank: 1800,- Ekstern finansiering: 0,- Grunnstøtte: 1.600,- Aktivitetsmidler (beløp, søker til): ,- Dansetimer, treningsmatter, boomblaster Aktivitetsmidler tildelt 2012: 0,- Regnskap: Ikke regnskap pga ny forening Forslag til svar: Grunnstøtte: 1.800,- Aktivitetsmidler: 5.800,- Til dansetimer (800,-), boomblaster (3.000,-) og 4 dansematter (500,-). Forutsetter at mattene ikke tas med hjem og blir personlige, men er til utlån til de som ikke har sine egne og folk som vil teste ut foreningen. Navn: UMB friluftsliv Kontaktperson: Torhild N Anda (friluftsgruppa(at)student.umb.no) Antall medlemmer (studentmasse): 43 Kontigent: 50,- per semester Bank: ,- Ekstern finansiering: 0 Grunnstøtte: 2.400,- Ekstra grunnstøtte - Aktivitetsmidler (beløp, søker til): ,- (3 Vindsekker, 7 søkestenger, 2 snøsaker, 3 snøspader, 1 primus Omnifuel, 3 bålkvelder, leie av Sandoren, mat) Aktivitetsmidler tildelt 2012: 7.900,- månedlig bålkveld (500 kr), helgeturer (3500 kr til transport for turleder), 4 semestereventer (600 kr), bevertning til årsmøte (450 kr), utstyr (4000 kr til 4 soveposer, turlederboka fra DNT, diverse kart) Regnskap: Forslag til svar: OK Grunnstøtte: 0,- Fikk ikke velferdsmidler våren 2013 fordi søknaden kom for sent. Reglementet sier at høstens midler skal gå til nye lag og foreninger og uforutsette aktiviteter/utgifter.

15 For sen søknad i våres vurderes ikke under denne definisjonen. Aktivitetsmidler: ,- til 3 vindsekker (2.400,-), 7 søkestenger (4.450,-), 2 snøsager (1.100,-) 3 snøspader (1.800,- ), 1 primus omnifuel (1.200,-) og 3 bålkvelder (900,-). Ikke midler til tur til Sandoren (leie av hytte og mat) fordi velferdsmidler ikke støtter aktiviteter utenfor Ås. Navn: Hedemarks Bondeliga Kontaktperson: Marit Kristine Svenkerud Antall medlemmer (studentmasse): - Kontigent: - Bank: - Ekstern finansiering: - Grunnstøtte: 2.000,- Ekstra grunnstøtte - Aktivitetsmidler (beløp, søker til): 3.000,- Aktivitetsmidler tildelt 2012: - Regnskap: - Forslag til svar: Grunnstøtte: 0,- Aktivitetsmidler: 0,- For sen søknad, ikke vurdert

16 Driftsbudsjett og -regnskap for Studentstyret Konto Type kostnader B-2012 R-2012 B-2011 R-2011 B-2010 R-2010 B-2009 R Utgiftsført utstyr Kurs, utdanning og opplæring Honorar, oversetting sakspapirer Kontorhold Organisasjonsutgifter, inkl. seminarer Telefon Porto Markedsføring, infoarbeid, web Møter, reiser og representasjon Allmøte- og studenttingsmøter Diverse driftsutgifter Sum driftskostnader Andre utgifter Diverse inntekter Balanse

17 Regnskap for Studentdemokratiet 2012 Utgifter Konto Beskrivelse Forbuk Budsjett Rest Noter 6710 Kurs, utdanning og opplæring , , , Honorar, oversetting sakspapirer , ,00 175, Kontorhold , , , Organisasjonsutgifter , , , Telefon 798, , , Porto 1 259, ,00 240, Markedsføring, informasjonsarbeid, web , , , Møter, reiser, representasjon , , , Studenttingsmøter + Allmøte , , , Diverse driftsutgifter 710, , ,00 Totalt , ,00 Differanse budsjett ,23 Inntekter Budsjett Frifondsmidler , ,00 4 Andre inntekter ,00 0 1,5 Sum inntekter , , ,00 Total rest driftsbudsjett Noter: 1. Under andre inntekter ligger kr i sponsorinntekter til grillfesten på Pentagon. Dette gir et reelt underforbruk på 6173,83 kr på konto Stort overforbruk på konto 7300 av flere grunner: Utvikling av ny logo, utvikling av nettsidene, innkjøp av t-skjorter, krus og reflekser, som vi også har kunnet benytte i kr av dette ble dekt gjennom frifondsmidler. 3. Overforbruk på konto 7530 skyldes store kopieringsutgifter 4. Frifondsmidler: 8453 kr til overlappingstur, kr til avspark for Studentting på Sørmarka, kr til profileringsutsyr. 5. Vi har fått tilbakeført overskudd fra NSO på kr Vi kan også informere om at det totalt ble utbetalt ,50 kr i inkluderingsmidler, og kr i velferdsmidler for Det blir for regnskapsåret 2012 ikke overført midler til studentenes velferdsfond.