QUTATION/TENDER DOCUMENT FOR

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1 i`"b la[;k 01 ls 12 rd Tender No. ICAR-INDIAN INSTITUTE OF FARMING SYSTEM RESEARCH, MODIPURAM, MEERUT (U.P) Phone: , QUTATION/TENDER DOCUMENT FOR ARRANGEMENT OF TENTAGE FOR ANIMAL EXIBITION

2 Hkkjrh; d`f"k iz.kkyh vuqla/kku lalfkku eksnhiqje esjb & ¼m0iz0½ lalfkku }kjk vk;ksftr fd;s tkuss okys fdlku esys esa ऩश प रदशशन ह त Vs.Vst o blds izlkafxd lhkh izdkj ds dk;ksz lfgr O;oLFkk ds lecu/k esa Ø0l0 en fooj.k 01 dk;z@lkexzh@midj.k vkfn dk fooj.k lalfkku }kjk vk;ksftr gksus okys fdlku esys esa ऩश प रदशशन ह त Vs.Vst o blds izlkafxd lhkh izdkj ds dk;ksz lfgr O;oLFkk ds lecu/k esa 02 esys dk LFkku न म इश ग र उन ड] eqt Qjuxj 03 vof/k 20 परवर ls 22 परवर /kjksgj /kujkf'k # ¼ik p gtkj ek=½ to be paid by FDR in Favour of ICAR-IIFSR, Modipuram ¼Vs.Mj QkeZ ds lkfk vfuok;z #i ls layxu djsaa½ 06 VsUMj QkeZ क उऩऱब धत lalfkku dh osclkbzv ls MkmuyksM भ ककय ज सकत ह a 07 VsUMj QkeZ tek djus dh fnukad dks vijkug 03%00 cts rd fnukad,ao LFkku lalfkku ds eq[; Hkou ds fjlsi'ku ij j[kh fufonk isvh es Mkyh tk;sxha 08 ट न डर [kksyus dh fnukad fnukad vijkug 03%30 cts 10 leidz lw= bl fo"k; esa fdlh Hkh izdkj dh tkudkjh ds fy;s Hk.Mkj fohkkx@ofj"b iz'kklfud vf/kdkjh/न डऱ ऑकपसर ls izkir dh tk ldrh gsa eks ] ] 0121&

3 Hkkjrh; d`f"k iz.kkyh vuqla/kku lalfkku eksnhiqje esjb & ¼m0iz0½ lalfkku }kjk vk;ksftr fd;s tkuss okys fdlku esys es a ऩश प रदशशन ह त Vs.Vst o blds izlkafxd lhkh izdkj ds dk;ksz lfgr O;oLFkk ds lecu/k esa Vs.Mj uecj% frffk% vkosnu QeZ dk fooj.k 01 izlrqrdrkz oaspj deiuh vkfn dk uke 02 QeZ dk iw.kz irk 03 nwjhkk"k la[;k,ao QSDl la[;k 04 QeZ dk laxbu 05 D;k QeZ dks lalfkku@ljdkjh fohkkx }kjk dkyh lwph esa Mkyk x;k gs\ ;fn gk rks iw.kz fooj.k miyc/k djk;asa 06 VªsM VSDl iathdj.k la[;k@fvu la[;k ¼;fn ykxw gks rks½ 07 isu la[;k 08 Lksokdj fohkkx esa iathdj.k la[;k 10 /kjksgj /kujkf'k 5000 ¼ik p gtkj #i;s ek=½ 11 FDR la[;k fnukad% Hkkjrh; d`f"k iz.kkyh vuqla/kku lalfkku eksnhiqje esjb esa Vs.Mj dh 'krksz dks Hkyh&Hkkafr le> fy;k gsa fnukad% glrkk{kj eqgj

4 ¼?kks"k.kk & i=½ esus ¼Jh irk ½ fufonk&izi+= esa njksa dks Hkjus ls iwoz lhkh dk;kzs a ds lecu/k esa lhkh fn'kk funsz'k,ao 'krkzas dh Hkyh&Hkkafr v/;;u djds vius iw.kz Kku,ao fo'okl ls fd;k gs rfkk layxu fd;s lhkh izek.k&i=ksa dks lr;kfir Nk;k izfr;ka layxu dj nh gs ;fn esjs }kjk dksbz rf; fnik;k x;k gks vfkok >wb@xyr rf; izsf"kr fd;k x;k gks vfkok vkoavu mijkur dksbz rf; xyr ik;k tkrk gs rks lalfkku fdlh Hkh izdkj dk fu.kz; ysus ds fy;s Lora= gsa ftls es iw.kz #i ls ekuus ds fy;s viuh Lohd`fr izlrqr djrk gw A glrk{kj Bsdsnkj dk uke,ao iw.kz irk

5 VsUVst O;oLFkk dh 'krsz 1- fu/kkzfjr frffk ds mijkur izkir VsUMj ij fopkj ugha fd;k tk;sxka 2- izkir Vs.Mj fu/kkzfjr frffk dk;kzy; ds lhkkd{k esa miflfkr इच छ क Vs.Mjnkrkvksa ds le{k [kksys tk;sxsa 3- lkexzh dh lalfkku }kjk fu/kkzfjr Ø; lfefr ds funsz'kkuqlkj leikfnr djkuk gksxka 4- dj ;k vu; izdkj dh ns;rk fu;ekuqlkj Loa; QeZ dh gh gksxha 5- esyk LFky rd lkexzh dks ykus] ys tkus rfkk lkexzh dks izr;sd LVky rd Hkstus dh fteesnkjh QeZ dks Loa; djuh gksxha 6- dk;z fufonknkrk QeZ }kjk gh fd;k tk;sxka fdlh Hkh n'kk esa nwljh QeZ Lohdk;Z ugh gksxha 7- VsUVst lecfu/kr lkexzh dh iw.kz O;oLFkk vk;kstu frffk ls 01 fnu iwoz lka; 5-00 cts rd lqfuf'pr djuh gksxha 8- njksa dks Lohd`r fd;s tkus ds mijkur u fd;s tkus dh flfkfr esa /kjksgj /kujkf'k tcr djus ds lkfk&2 n.mkred dk;zokgh fd;s tkus dk iw.kz vf/kdkj llafkku ds l{ke vf/kdkjh dks gksxka 9- VsUVst O;oLFkk ds Vs.Mj izi= ds lkfk /kjksgj ds #i esa :0 ¼ik p gtkj ek=½ dk Mªk V@,Q-Mh-vkj- ICAR-IIFSR, Modipuram ds uke ns; gksxk tks Hkkjrh; LVsV csd] iygsm+k] eksnhiqje esjb ij ns; gks ¼'kk[kk dksm& ½A ;g jkf'k lqy Bsdsnkj dh Performance Security tek djus ds i'k~pkr okil dj nh tk;sxha 10- VsUVst O;oLFkk ds fyls pqus x;s Bsdsnkj dks dqy dher dk 5 % Performance Security Mªk V@,Q-Mh-vkj-@cSad xkjuvh ds #i esa tek djuk gksxk tks lurks"ktud dk;z ds lekiu ds i'~pkr okil dj nh tk;sxh,ao vlqy Bsdsnkjksa dks ;g jkf'k esyk lekir gksus ds i'~pkr okil dj nh tk;sxha 11- LFkkuh; fo qr dusd'ku ykbu ls esys ds fy;s fo qr dusd'ku ugha feysxka 12- esyk esa yxh lkexzh dh tk p ¼la[;k@xq.koŸkk½ bl dk;z gsrw xfbr lfefr o Bsdsnkj ds izfrfuf/k ds lkfk dh tk;sxha rn~uqlkj gh Hkqxrku gksxka esys ds nksjku miyc/k leku dh lqj{kk dh fteesnkjh Loa; Bsdsnkj dh gksxha 13- VsUVst ls lecfu/kr fdlh Hkh izdkj dh fohkkxh; izek.k i= dh vko';drk ;fn gksrh gs rks izek.k i= Bsdsnkj }kjk miyc/k djk;k tk;sxka 14- VsUMj ds ek/;e ls Lohd`r njsa bl foÿkh; o"kz ¼31 ekpz] 2016½ rd eku; gksxha 15- fufonknkrk dks de ls de 05 o"kz dk vuqhko gksuk vko';d gsa

6 16- QuhZpj dh xq.korrk mppre DokfyVh dh gksuh pkfg;sa 17- njs] iw.kz lkt leku lfgr LFkkiu] HkkM+k] mrjkbz&p<+kbz] yxkbz] i.mky cukuk] ikuh dh txg] i'kq izn'kzuh] vkfn ds fy;s VsUV br;kfn yxkuk lhkh izhkkjks,ao njks lfgr lfeefyr ekuh tk;saxha 18- dk;z lecfu/kr iz'kklu }kjk tkjh lhkh izdkj ds dk ikyu djuk gksxk rfkk mdr fu;eksa ds vuq#i dksbz vuqefr br;kfn izkir djus dh lelr fteesnkjh vius [kpzs ij Loa; Bsdsnkj dh gksxha 19- TDS fu;ekuqlkj dkvk tk;sxka 20- Vs.Mj ls lecfu/kr lelr vf/kdkj LkaLFkku ds ikl lqjf{kr gsa funs'kd Vs.Mj fcuk dkj.k crk;s fujlr djus dk vf/kdkj gksxka 21- funs'kd dk fu.kz; vfure,oa lozeku; gksxka 22- ननव द क स थ ननम नलऱख त दस त ज क स ऱग न करन ह ग अन यथ ननव द ऩर व च र नह ककय ज य ग तथ ननव द क non responsive म न ज य ग 1- धर हर र ल 2- ऩ न क र ड क प रनत 3- vk;dj fohkkx rfkk okf.kt; dj tks vuqeu; gks] esa iathdj.k क प रनत

7 23- Hkkjrh; d`f"k iz.kkyh vuqla/kku lalfkku eksnhiqje esjb & ¼m0iz0½ lalfkku }kjk vk;ksftr fd;s tkuss okys fdlku esys esa ऩश प रदशशन ह त Vs.Vst o blds izlkafxd lhkh izdkj ds dk;ksz lfgr O;oLFkk ds lecu/k es a FINANCIAL BID Sr. No. Particulars Quantity required 1 Tents for animals size 15 X 15 with one 90 electric bulb, one cot and two wooden pegs (Khunta) in each tent. 2 High flood lights for animal area with 5 Pole 4 lights (1000 watt.) in each pole 3 Welcome gate in animal area at G.T 1 Road side size 15 X15 with floral and cloth decorated 4 Chair for farmers Generator set 60 KVA with diesel 1 6 Videography and photography stage 1 25 ft. height 7 Competition rings size 60 X60 with 2 an outer gallery 10 ft. with bally and ropes. The radius of inner circle will be 60 ft. plus 10 ft. gallery with light + electricity arrangement and mike system for making announcement. (as per diagram) Others if any uksv & Rate per day per item including all taxes Total of 1 day Total of 3 days Total for 3 days 1- oklrfod ek=k@vkiwfrz lalfkku dh lehfr ls vk;kstu dh frffk ls 3 fnu iwoz iq"v djuh gksxha 2- izlrkfor la[;k 25 %?kv c<+ ldrh gsa iwjh x.kuk Li"V djsaaa nj izfrfnu izfr ux@izfr ;wfuv Li"V fy[ksa aa dqy ;ksx ds vfrfjdr,d eq'r ij ;k dqy ;ksx ij NwV br;kfn u fy[ks aa 3. esys ds nksjku lalfkku dk@fdlh olrq dk dksbz Hkh uqdlku ;fn Bsdsnkj,ao mlds izfrfuf/k }kjk gksrk gs rks mldh leiw.kz fteesnkjh Bsdsnkj dh gksxh ftldh {kfriwrhz Bsdsnkj dks djuh gksxha 4. ऩश ओ क लऱए ऩ न ए व सप ई कमशच ररय क व यवस थ भ उऩर क त दर म सम मलऱत ह ग Sample of competition ring 60ft 10ft Signature Name of Firm. Address in Full..... Tel.No..(O)..Mob

8 DECLARATION From:- M/s To, The Director, ICAR-IIFSR, Modipuram, Meerut (U.P.) Dear Sir, I/We have read and understood the contents of the Tender and agree to abide by the terms and conditions of this Tender. I/We further undertake that none of the Proprietor/Partners/Directors of the firm was or is Proprietor of Partner of Director of any firm with whom the Government have banned/suspended business dealings. I/We further undertake to report to the Director, ICAR- IIFSR, Modipuram, Meerut immediately after we are informed but in any case not later 15 days, if any firm in which Proprietor/Partners/Directors are Proprietor or Partner of Director of such a firm which is banned/suspended in future during the currency of the Contract with you. Yours faithfully, Date:. (Signature of the Tenderer) Name: Designation with seal of the firm

9 GENERAL INSTRUCTIONS 1. The Rate Contracts concluded as a result of this Tender Inquiry shall be governed by the Terms & Conditions and other relevant instructions as contained in this Tender Document. 2. The prices/rates quoted should be indicated in words as well as in figures and in INR only. 3. Tenderers are requested to quote their prices on a firm & fixed basis only for the entire period of the Rate Contract. Tenders of the firms received with prices quoted on variable basis shall be rejected straightaway. 4. Quotations qualified by such vague and indefinite expressions such as subject to prior Confirmation, subject to immediate acceptance etc. will be treated as vague offers and rejected accordingly. 5. Tenderers are requested to enclose a copy of their valid certificate of PAN No. with their tender. 6. Tenders received without Tender Fee/EMD amount by way of DD or Pay Order/Banker's Cheque in the name of ICAR-IIFSR, Modipuram, Meerut will not be considered at all. 7. Ensure that all documents duly completed and signed are returned with their offer, failing which, the tender is liable to be treated as incomplete and ignored. 8. Tenderers may note that if the date of tender opening given in this Tender Document is declared a closed holiday by the Government, the tender shall be opened on the next working day at the same timing. In such an event the closing hours for receipt of tenders in ICAR-IIFSR, Modipuram, Meerut will stand automatically extended up to hours of the next working day. 9. Late/delayed tenders received in Institute due to any reason whatsoever will not be accepted under any circumstances. 10. Tendering firms are at liberty to be present or authorise a representative to be present at the opening of the tender at the time and date as specified in the Schedule. The name and address of the representative authorised to attend the opening of the tender on behalf of a tendering firm should be indicated in the tender. The representative so deputed should also bring with him a letter of authority from the firm for having been authorised to be present at the time of opening of tender. The name and address of permanent representative of the firm, if any, should also be indicated in the tender. Representatives of firms who have not submitted the tender or representatives not possessing authority letter from the tenderer or outsiders shall not be allowed to attend the tender opening. 11. Rates should be quoted on a firm & fixed price basis bu including all expences incidental to the work. Request for enhancement of contracted rates shall not be considered under any circumstances. Rates should be quoted for the goods of specific brand where the brand name is specified and the rates should not be above MRP. It may be noted that no compromise on quality would be made and no firm will be permitted to change the specifications mentioned in the tender notice and if any firm submits the quotations with changed specification, their quotations will be rejected. 12. This tender is non-transferable. 13. Terms & Conditions as set out in this Tender Document shall have to be complied with by the tendering firm. Offers not complying with such terms & conditions shall be ignored / rejected at the discretion of this Institute. 14. Only Tenders received in the format prescribed in this tender document shall be considered. Tenders not received in the prescribed format shall be ignored and no

10 correspondence in this regard will be entertained. Telegraphic/Telex/Fax/ /Letterhead / Quotations will not be accepted and ignored straightaway. 15. Tenders received after closing date and time prescribed in this tenders enquiry shall NOT be accepted under any circumstances. 16. This Institute reserves the right to reject any tender/all tenders in full or part thereof without assigning any reasons. 17. Not with standing the above, the Institute reserves the right to Seek previous work orders, references etc. and to accept or reject any quotations and to cancel he process and reject all tenders at any time prior to award of contract. 18. The tenderer(s) whose rate is accepted will be notified for the award of contract by the Institute prior to expiration of the tender validity period. The terms and conditions stipulated in the tender document shall be fully applicable to the resultant contract and taken as an integral part of the contract concluded on the basis of this Tender Enquiry. 19. While submitting the tender for this work, the tenderers will be deemed to have read, understood and accepted all the items and conditions stated in the tender document. Any doubts or clarifications with regard to the interpretation of the Terms & Conditions stipulated in this Tender Enquiry, may be got clarified from ICAR-IIFSR, Modipuram, Meerut at least 03 days before tender closing date. Requests for postponing the tender opening date for the same shall not be accepted. 20. EMD will be returned to the unsuccessful bidders immediately after award of the Rate Contract to successful bidders. 21. If the successful Bidder fails to fulfill his obligations under this Tender i.e., Nonadherence to terms and conditions contained in this Tender, the Institute after due notice to the Supplier may blacklist the firm. In such events, the Contract will stand terminated and the EMD/Performance Securities of such Firm shall be forfeited. 22. In the event of any disputes arising out of the execution of Rate Contracts/Supply Orders, the matter will be referred to Vice Chancellor. 23. For judicial adjudication, the disputes, if any, arising out of the Contract/Service Orders against the Rate Contract will be subject to the jurisdiction of the Courts in Meerut only. 24. Intending Tenderers will have to furnish a copy of their PAN No., commercial Registration Number(proof to be attached). 25. Authorized Signatory/ Signing of Tender: Individual signing the tender or other documents connected with contract must specify the capacity in which the tender documents are signed as: a) a sole proprietor of the concern or constituted attorney of such sole proprietor; b) a partner of the firm, if it be a partnership firm, in which case he must have authority to execute contracts on behalf of the firm and to refer to arbitration disputes concerning the business of the partnership either by virtue of the partnership agreement or by a power of attorney duly executed by the partners of the firm. c) Director or a principal officer duly authorized by the board of Directors of the Company, if it is a company. NOTES: a) In case of partnership firms, a copy of the partnership agreement, or general power of attorney duly attested by a Notary Public, should be furnished on stamped paper duly sworn or affirmed by all the partners admitting execution of the partnership agreement or the general power of attorney. The attested copy of the certificate of registration of firm should also be enclosed along with the tender

11 b) In case of partnership firms, where no authority to refer disputes concerning the business of partnership firm has been conferred on any partner, the tender and all other related documents must be signed by all partners of the firm. c) A person signing the tender form or any documents forming part of the tender on behalf of another person should have an authority to bind such other person and if, on enquiry it appears that the persons so signing had no authority to do so, ICAR-IIFSR, Modipuram, Meerut may, without prejudice, cancel the contract and hold the signatory liable for all costs, consequences and damages under the civil and criminal remedies available. 26. The tenderer should sign at each page of the tender and all its annexures. No page should be removed /detached from the tender document. 27. Terms of Delivery: Door delivery at Central Store, ICAR-IIFSR, Modipuram, Meerut. 28. Delivery period: As per instruction by the Compitent Authority/placement of confirmed supply order on the firm or as stipulated in the Supply Order. 29. Payment terms: 100% payment shall be released on satisfactory receipt of the goods/articles ordered. Advance payment will not be made under any circumstances. 30. Dispatch instructions: Stores are required to be delivered at the place of Mela/intructed by CA on free delivery to the consignee premises. Purchaser will not pay separately for transit insurance and the supplier will be responsible till the entire stores contracted for, arrive in good condition at the destination. 31. Duties & Taxes a) Sales Tax: Tenderers should indicate whether the prices quoted are exclusive or inclusive of Sales tax. They should indicate the rate (s) of VAT/ Local Sales Tax (as may be applicable) and Central Sales Tax with & without Form- C. In case, they are exempted from payment of sales tax, a copy of the Exemption Certificate issued by the appropriate authority may be furnished. b) Octopi Duty and Local Taxes: Normally the stores supplied to Government Departments against Government Contracts are exempted the from levy of town duty, Octopi Duty, Terminal Tax and other levies of local bodies against production of Exemption Certificate from authorized officers. As the tenderers are requested to quote their prices on F.O.R. destination, door delivery basis, Octopi Exemption Certificate will not be issued by this Institute and any separate charges for Octopi & local taxes will be borne by the supplier himself only. 32. The decision of the Institute shall be final as to the quality of the stores and shall be binding upon the tenderers and in case of any of the articles supplied not being found as per specification shall be liable to be rejected or replaced and any expenses or losses caused to the suppliers shall be borne by the supplier. It will be the responsibility of the supplier to ensure that articles supplied are of the best quality and free from all defects. The items/articles supplied will not be more than months (Three months) old. The acceptance of articles will be given only when the articles are found up to the specifications given in the tender enquiry and free from all defects. The rejected items must be removed by the tenderers from the consignee premises within 03 days from the date of the information about their rejection. The in-charge stores concerned will take reasonable view of such materials but in no case shall be responsible for any loss, shortage, damage that may occur to it while it is in the premises of the consignee. Item-wise price should be quoted. In case of bundled price, the offer shall be summarily rejected. Signatures of the bidders

12 ICAR-Indian Institute of Farming System Research Modipuram, Meerut (U.P) 1 Name of The firm, Company/Institute/Person 2 Address Mandate form for e-payment 3 City & Pin code 4 ID 5 Contact No. 6 PAN No. 7 Name of Bank 8 Branch Address 9 Branch City & Pin code 10 IFS Code (11 Digit) 11 Account No. DECLARATION I hereby declare that the particulars given above are correct and complete. If any transaction delayed and not effected for reasons of incomplete or incorrect information I shall not hold Director, ICAR-IIFSR, Modipuram, Meerut responsible. I also undertake to advise any change in the particulars of my account to facilitate updating of records for purpose of credit of amount through NEFT/RTGS Transfer. Place:.. Date: Signature of the Firm/Company/Institute/Person