e-tender DOCUMENT FOR CIVIL PLUMBING SANITARY WORKS TENDER NOTICE & CONDITION OF CONTRACT TECHNICAL SPECIFICATION AND ARCHITECTURAL DRAWING

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1 Dr. Balasaheb Swant Konkan Krishi Vidyapeeth, Dapoli Dist. Ratnagiri e-tender DOCUMENT FOR CIVIL PLUMBING SANITARY WORKS CONSTRUCTION OF BOYS HOSTEL BUILDING FOR POST HARVEST TECHNOLOGY AND MANAGEMENT INSTITUTE, AT KILLA ROHA TAL-ROHA VOLUME I VOLUME II VOLUME III TENDER NOTICE & CONDITION OF CONTRACT SCHEDULE B TECHNICAL SPECIFICATION AND ARCHITECTURAL DRAWING DR. B.S. KONKAN KRISHI VIDYAPEETH DAPOLI , RATNAGIRI Tel. : , FAX : ARCHICETS M/s. SHASHI PRABHU AND ASSOCIATES Wankhede Stadium, 1 st floor above kanga Library D Road, Churchagate Mumbai 20 0

2 NAME OF WORK : CONSTRUCTION OF BOYS HOSTEL BUILDING FOR POST HARVEST TECHOLOGY AND MANAGEMENT INSTITUE AT KILLA ROHA TAL- ROHA, DIST - RAIGAD Price Rs. 10,000/- ( Rupees Ten Thousand only) non-refundable value of each set Sr No Issued to UNIVERSITY ENGINEER DR. BALASAHEB SAWANT KONKAN KRISHI VIDYAPEETH DAPOLI INDEX Sr Page Brief Description of Contents No From To 1 Brief Tender Notice Detailed Tender Notice & Qualifying Criteria Affidavit of Contractor Form B-1 Condition of Contract Schedule A Price Variation Clause Additional general Conditions and Specifications Additional Condition for material to be brought by contractor Special condition Additional Specification Quality Assurance and Maintenance Scope of work Schedule B PART A - Civil, plumbing and Sanitary works Schedule C Item wise specification Forms of Stores Theoretical requirement of materials buildings Quality Control Test List of Apparatus List of Approved Make List of Construction equipments required Declaration of Contractor Joint Venture with Sub Contractor Govt. Resolution regarding Rates of Royalty Bar Chart for Reference purpose 26 Drawings 1

3 BRIEF TENDER NOTICE 2

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6 lozlk/kkj.k vvh o krhz 1½ c;k.kk jdde /kukd kkz}kjs ¼Mh-Mh-½ flodkj.ksr ;sbzy- /kukd kz gk MkW- ckgklkgsc lkoar dksad.k f"k fo kihb] nkiksyh] ;kaps uko LVsV c d vkwq bamh;k] lsuvªy c d vkwq bamh;k] c d vkwq bamh;k] ;qfu;u cwud vkwq bafm;k b- jk Vªh; r c dsdmhy fdaok vlkok- /kukd kz gk Payble at Dapoli vl.ks vfuok;z vkgs- fufonslkscr tksm.;kr ;s.kkjk blkú;kp;k jdespk /kukd kz gk fufonk izfl/n dsysy;k fnukadkiklwu iq<hy fdeku fru efgu;kdjhrk os/k jkghy vlk vlkok- 2½ c;k.kk jddespk /kukd kz R;kpizek.ks fufonk lwpuse/;s uewn dj.;kr vkysy;k izek.ki=kap;k lr;izrh vkf.k da=kvnkjkus kkldh; fue kkldh; lalfkkadmhy iw.kz dsysyh dkes o gkrh vlysy;k dkekaph ;knh lkscr tksmko;kph vkgs- vkiys ukao] lalfkk fdaok QeZp ukao dks.kr;kgh lalfksp;k rlsp kklukp;k vu; dks.kr;kgh fohkkxke/;s dkgókk ;knhe/;s da=kvnkj Eg.kwu lekfo V dsysys ukgh] v kk vk k;kps uksvjh le{k : 100@& ps dksvz Qh LVWEiojhy kifki= y[kksvk ua- 1 e/;s can djko;kps vkgs- gk fyqkqk ;k dk;kzy;kdms vlysy;k fufonk isvhe/;s fufonk m?km.;kp;k fnukadkp;k,d fnolkiwohz lknj dj.;kr ;kok- rlsp y[kksvk Ø- 1 e/;s lknj djko;kp;k dkxni=kaps lfolrj fooj.k fufonsif=dse/;s ueqn dj.;kr vkysys vkgs] R;kph i;k uksan?;koh- 3½ y[kksvk Ø- 1 e/khy dkxni=kap;k iwrzrsckcr vko ;drk HkklY;kl izr;{k tkxsoj tkowu [kkrjtek >kys uarjp ys[kkvk Ø- 2 gk uarj tkghj dsysy;k fnukadkl m?km.;kr ;sbzy- y[kksvk Ø- 1 e/khy dkxni=kaph lr;rk o vu; rikl.kh vlek/kkudkjd vk<g.kkú;k fufonk/kkjdkpk y[kksvk Ø- 2 m?km.;kr ;s.kkj ukgh vkf.k v kk fufonk/kkjdkauk R;kckcr dks.kr;kgh izdkjs Lora=fjR;k dgfo.;kr ;s.kkj ukgh- 4½ Hkkxhnkjh diauhp;kckcrhr fufonk lknj djrsosgh R;kauk Hkkxhnkjhps djkji=klkscr Hkkxhnkjkaps QksVks o uksan.kh dsysys Hkkfxnkjh izek.ki= tksm.ks ca/kudkjd vkgs- QDr fo k;kadhr dkekdjhrk tj Hkkxhnkjh lalfkk ¼tkWbUV OgsUpj½ LFkkiu dj.ksr vkyh vlsy o v kh Hkkxhnkjh d:u vko ;d rh uksn.khph vgzrk /kkj.k dj.;kpk iz;ru dsyk vkgs] vls ;k dk;kzy;kps y[kksvk Ø- 1 m?km.;kr vky;koj fun kzukl vky;kl R;kapsckcrhr vkffkzd fyqkqk ¼y[kksVk Ø- 2½ m?k.;kr ;s.kkj ukgh ;kph uksan?ks.;kr ;koh- 5½ ;k fo kihbkr dke flodkjrkuk blkjk jdde@lqj{kk vuker jdde Hkj.kk dj.kslkbh dks.kr;kgh izdkjph lwv feg.kkj ukgh- 6½ fufonk m?km.;kp;k rkj[ksyk lqvh tkghj >kyh vly;kl R;k fnolkps dkedkt yxrp;k iq<hy dkedktkp;k fno'kh ikj ikm.ksr ;sbzy- 7½ fufonslkscr lknj dsysyh loz dkxni=s l{ke vf/kdkú;kuh lk{kkadhr dsysys vlkohr- Lor% lka{kkdhr ¼Self Attested½ dsysyh dkxni=s ;k dk;kzy;k}kjs xzká /kj.;kr ;s.kkj ukghr- 8½ vf/kd ekfgrhlkbh fo kihb vfhk;ark] MkW-ckGklkgsc lkoar dksd.k f"k fo kihb] nkiksyh ;kapscjkscj dkekps fno'kh dk;kzy;hu osgsr fufonkdkjkl laidz lk/krk ;sbzy- 9½ T;k da+=kvnkjkph fufonk flodkj.;kr ;sbzy] R;k da=kvnkjkl : 100@& ek=ps dksvz Qh LVWEioj ;k dk;kzy;kus foghr dsysy;k uequ;ke/;s djkjukek d:u kok ykxsy- 10½ dks.krsgh dkj.k u nsrk dks.krhgh fufonk fdaok loz fufonk dks.kr;kgh Lrjkoj ukeatwj dj.;kpk gdd ;k dk;kzy;kus jk[kwu Bsoysyk vkgs- 11½ Bsdsnkjkus R;kaps dkekoj use.ksr ;s.kkú;k etwjkapk foek gk lapkyd] foek lapkyuky;] egkjk Vª kklu] ckanzk] eqacbz ;kapsdmwu izkir dj.ks ca/kudkjd vkgs- R;kiksVh R;kauh vko ;d rs izek.ki= ;k dk;kzy;kdms lknj djko;kps vkgs- izek.ki= lknj u dsy;kl kklukus fofgr dsysy;k fu;ekauqlkj fcyke/kwu foe;kiksvh ;s.kkú;k jdesph otkov dj.ksr ;sbzy ;kph uksan?;koh- 12½ fufonse/khy dkes gh dkye;kzfnr vly;kus dk;kzns'k fny;kiklwu lnjph dkes foghr eqnrhe/;s iw.kz dj.ks Bsdsnkjkl ca/kudkjd jkghy- lgh@& fo kihb vfhk;ark] MkW-ckGklkgsc lkoar dksd.k f"k fo kihb] nkiksyh izr fo kihb dk;zdkjh ifj"knsps loz luekuuh; lnl;kauk ekfgrhlkbh lfou; lknj izr] ekfgrhlkbh o ;ksx; R;k dk;zokghlkbh & ek- dqyxq: egksn; ;kaps flo; lgk ;d] MkW-ckGklkgsc lkoar dksd.k f k fo kihb] nkiksyh ;kauk ekfgrhlkbh lfou; lknj f k{k.k lapkyd] MkW CkkGklkgsc lkoar dksad.k Ñf"k fo kihb] nkiksyh la'kks/ku lapkyd] MkW CkkGklkgsc lkoar dksad.k Ñf"k fo kihb] nkiksyh lapkyd] folrkj f'k{k.k] MkW CkkGklkgsc lkoar dksad.k Ñf"k fo kihb] nkiksyh fu;a=d] MkW ckgklkgsc lkoar dksd.k f"k fo kihb] nkiksyh lg;ksxh vf/k"bkrk] dk<.khi pkr ra=kku O;oLFkkiu lalfkk] fdyys jksgk] ft- jk;xm lqj{kk vf/kdkjh] MkW- ckgklkgsc lkoar dksd.k f k fo kihb] nkiksyh ftygk jrufkxjh ;kauk ekfgrhlkbh izhkkjh vf/kdkjh] d`f"k Kku O;oLFkkiu d{k] MkW- ckgklkgsc lkoar dksd.k Ñf"k fo kihb] nkiksyh laca/khr lgk ;d vfhk;ark@'kk[kk vfhk;ark@dfu B vfhk;ark@vkjs[kd] MkW ckglkgsc lkoar dksd.k f"k fo kihb] nkiksyh] ftygk& jrukfxjh uksvhl cksmz MkW-ckGlkgsc lkoar dksd.k f"k fo kihb] nkiksyh- 5

7 DR.BALASAHEB SAWANT KONKAN KRISHI VIDYAPEETH DAPOLI , DIST. RATNAGIRI No.Dr.BSKKV/Works/ 395 /2014 Date e - Tender Notice No. 12 On line E-Tender are here by invited in B-1 form (in two envelope system) for the following work from the registered civil contractors in appropriate class with Government of Maharashtra, Public works department by the University Engineer, Dr. B.S.K.K.V. Dapoli. The Qualification Criteria for the works at Sr. No. 1 and 2 is included in the tender. Sr No Name of the work 1 Construction of Boys Hostel building for Post Graduate Institute of Post Harvest Management at Killa Roha, Tal. Roha, Dist. Raigad 2 Construction of Girls Hostel building for Post Graduate Institute of Post Harvest Management at Killa Roha, Tal. Roha, Dist. Raigad 3 Construction of Sub-station and Meter Room building for Post Graduate Institute of Post Harvest Management at Killa Roha, Tal. Roha, Dist. Raigad Estimated cost In Rs Amount of E.M.D. In Rs Period Of completion 2,06,09,315/- 2,07,000/- 18 Months (Including Mansoon) / /- 18 Months (Including Mansoon) / /- Six Months (Including Mansoon) Cost of E- Tneder blank tender form in Rs Rs.10,000 /- Registration class of Contractor Class III 10000/- Class III 1000/- Class V TIME TABLE FOR e-tendering Sr.No. Dr. B.S. Konkan Krishi Vidyapeeth stage Contractor Stage Date & Time From 1. To publish e-tender hrs Downloading e-tender hrs 3. Closing of sale for online e-tenders hrs Preparation of e-tenders hrs 5. Closing of sale of Technical Envelope hrs -- Submission of e-tenders hrs 6. Opening of Technical envelope hrs 7. Opening of Commercial envelope hrs 8. Date and Timing of Pre-Tender Conference for works at Sr No. 1 and 2 above Date & Time Upto hrs hrs hrs hrs hrs hrs hrs Envelope/ Remarks -- Technical and commercial envelope As above As above As above Technical envelope Commercial envelope 1) The detiled e-tender notice is available on the web site of Unveristy from ) All eligiblile / Intrested contractors who want to participate in tendering process should compulsory get enrolled in e-tendering portal Main Portal Maharashtra etenders.in & adf.maharashtra.etenders.in and make a payment of Rs 1038/- online as service charges for use of Electronic tendering during on line bid date Decryption and Reencryption stage of of the tender. 3) Contractor s details for difficulties in submission of online tenders if any Sify Technotiges ltd Nextenders( Indian ) Pvt Ltd on / (Pune) Or / (Extn. 25/26) 4) Tenders should submit the document related to tender online However, tenderes should submit personally the earnest money in form of D.D., tender form fee in form of DD and Affidavite in original one day before opening of the technical Bid otherwise tenderer cannot participate in e-tendering. 5) Other terms and condtion displayed in online e-tender form. Right to reject any or all online bid of work withound assign any reason therof is reseverd. Sd/- University Engineer 6

8 GENERAL CONDITIONS 1) Demand draft of Earnest money deposit is to be drawn in favor of Dr.Balasaheb Sawant Konkan Krishi Vidyapeeth, Dapoli, payable at Dapoli from State Bank of India, Bank of India, Central Bank of India, Ratnagiri District Co-Op- Bank Dapoli. The Demand draft will be payable at Dapoli only otherwise tender will not be opened and which should be valid for Three months from the date of publishing of this notice. 2) The tenderer should submit attested true copies of the all the documents prescribed in the tender notice and tender form along with E.M.D in Demand draft form and contractor should submit list of work done and work in hand in Government and semi Government departments. The tendere/firm has to submit an affidavit on stamp paper worth Rs 100/- before Notary stating the tenderer is not black listed in any of the department of Government and semi Government within a year and detailed list of plant and machinery in envelope no 1 and sealed tender in envelope No 2. Both the envelope shall put in separate seal envelope and any one of the documents as specified in the tender notice failing to submit in envelope no 1 will be disqualifying to open his envelope no 2. All the required documents to be enclosed in the envelope no 1 are mentioned in tender form and also in tneder notice 3) Only Government / Semi Government and local bodies work will be consider for qualification criteria. 4) It is responsibility of the tendere to get verified his enclosed documents in envelope No 1 from the University authorities. Its is absolutely compulsory be present in person or by authorized representation at the actual location on schedule date and time of tenderer fails to be present at actual location the action taken by the University is binding upon him and any complaints in this connection will be considered. 5) A Partnership company or any company submitting the tender will have to submit a true copy of the partnership deed or Join Venture along with the personal Photo/ Partners Photo. The Joint Venture Company especially established for this work for a limited period with the intension to full fill registration requirement in the tender competition and meeting certain requirements of the tender will not be considered for issuing the blank tender form. 6) No exemption/concession of Earnest Money Deposit and Security Deposit is applicable in this University. 7) If holiday is declared on the last date of issue of tender or on the last date of submission of tender form, or the opening of tender the tenders will be issued/received/ opened on the next working date at the same time. 8) The Photo copies/ Zerox copies of the documents submitted along with the tender offer should be attested by the gazzeted officer only. 9) The accepted tenderer will have to execute an agreement bond on court fee stamp paper worth of Rs 100/- regarding acceptance of terms and conditions 10) The University reserves the right to reject any or all tenders without assigning any reason 11) The following taxes will be deducted form the contrator s bill time to time as per Relevant Govt. Resulation. a) MVAT 2.00 % b) Income tax As per norms fixed by Deptt. of Income Tax, Govt. of India c) Labour Insurance 1.00% d) Labour cess 1.00 % The contractor should compulsorily draw insurance policy of his labours and should submit the proof of that effect. The contractor should note that if he fails to do so the amount of insurance premium will be deducted from his bill as per Government rules. Only the Policy of Director, Directorate of Insurance, Govt. of Maharashtra, Bandra, Mumbai will be considered. 12) All necessary taxes levied by Government of India /Maharashtra will be deducted for the bills form time to time such as Royalties on sand, rubble, bricks, murum, laterite stone, course metal, etc. 13) Further details can be had from the office of the University Engineer during the working hours. Sd/- UNIVERSITY ENGINEER Dr. B. S. Konkan Krishi Vidyapeeth, Dapoli 7

9 TENDER DOCUMENTS VOLUME - I TENDER NOTICE & CONDITIONS OF CONTRACT 8

10 DR. BALASAHEB SAW ANT KONKAN KRISHI VIDYAPEETH Dapoli , Dist. Ratnagiri INVITATION FOR TENDER e-tenders in B-1 form on Departmental design/architect designe are invited for the following work, from contractors Registered in appropriate class with the Public Works Department, Government of Maharashtra, from Class (III) and above category and will be received in sealed covers, addressed to the University Engineer, Dr. Balasaheb Sawant, Konkan Krishi Vidyapeeth, Dapoli , Dist. Ratnagiri Name of Work : Construction of Boys Hostel building for post harvest technology and Management institute at killa roha Tal Roha Dist. - Raigad (1) Cost of each tender from (Non-Refundable ) : Rs. 10,000/- (2) Estimated Cost of work : Rs. 2,06,09,315/- (3) Earnest Money : Rs. 2,07,000/- (4) Initial security deposit : Rs. 5,15,233/- (5) Further security deposit to be deducted form bills : Rs. 5,15,233/- (6) Last date and time upto which blank tender forms to be downloaded dt upto hrs. (7) Pre-tender conference will be held on from to hours in the office of the University Engineer, Dr. Balasaheb Sawant, Konkan Krishi Vidyapeeth, Dapoli. (8) Date and time of on line receipt of Tender : Dated to upto hrs. (9) Probable date and time of opening of Technical Bid at hrs. (Envelope No 1 if possible) (10) Validity period : The offer of the contractor shall remain valid for 120 days from the opening of Price Bid (Envelope No 2). (11) The tender notice shall be a part of the contractor agreement. (12) The tenders are invited on the Departmental design/architect design. (13) The blank tender forms will be sold only to the registered contractors of appropriate category i.e. Class (III) and above un production of original or attested copy of valid registration or renewal certificate at the time of applying for issue of blank tender forms, otherwise Blank tender forms will not be issued to them. (14) The tenderer, if firm or company shall in their forwarding letter mention the name of all the partners of the firm or company (as the case may be ) and the name of the partner who holds the power of attorney if any authorizing him to conduct transaction on behalf of the firm or company. (15) Right is reserved to revise or amend the contract documents fully or part thereof prior to the date notified or amended for the receipt of tender. Such deviations / amendments if any shall be communicated in the form of corrigendum or by a letter as may be considered suitable. (16) Right is reserved by the University to reject any or all tenders without assigning any reason (17) thereof. 2. EARNEST MONEY: 2.1 Earnest Money of Rs. 2,07,000/- along with the tender should be in the shape of Demand draft drawn in the name of Dr. Balasaheb Sawant, Konkan Krishi Vidyapeeth, Dapoli, on scheduled bank as per tendered notice attached herewith will be accepted. 2.2 Valid Earnest Money exemption certificate will be accepted in lieu of earnest money deposit. The tenderes who are exempted from payment of earnest money deposit should attach attested copy of certificate from Government of Maharashtra regarding exemption from the payment of earnest money. (Point 2.2 is cancelled as per decision taken in C. D. C. meeting held on ) 9

11 2.3 Tender of those who do not deposit earnest money in one of the above acceptable forms shall be summarily rejected. 2.4 The amount of earnest money will be refunded to the unsuccessful tenderer on deciding about the acceptance or otherwise of the tender or on expiry of the validity period whichever is earlier, In case of the successful tenderer it will be refunded on his paying the initial security deposit and completing the tender documents or will be transferred towards a part of security deposit to be paid after awarding of the work. If successful tenderer dose not pay the security deposit in the prescribed time limit and complete the agreement bond his earnest money deposit will be forfeited to Dr. Balasaheb Sawant, Konkan Krishi Vidyapeeth, Dapoli. TENDERING PROCEDURE. Blank Tender Forms. Tender Forms can be down loaded from the etendering of Main Portal Maharashtra etenders.in & adf.maharashtra.etenders.in after interring the details of payment towards Tender Fees as per the Tender Schedule. 2.5 B PRE-TENDER CONFERENCE : Pre-tender conference (for Tender No. 1 and 2) is open to all prospective tenderers who have downloaded tender form before the date of Pre-tender Conference, will be held at Dapoli on at Hrs. in the office of the University Engineer, Dr. B.S.K.K.V. Dapoli wherein prospective Tenderers will have an opportunity to obtain clarifications regarding the work and the Tender Conditions.The prospective tenderers are free to ask for any additional information or clarification either in writing or orally concerning the work, and the reply to the same will be given by the University Engineer in writing and this clarification referred to as common set of conditions shall form part of tender documents and which will also be common and applicable to all tenderers. The point/points if any, raised in writing and/or verbally by the contractor in pre-tender conference and benot finding place in C.S.D. issued after the pre-bid conference, is/are deemed rejected. In such case the provision in NIT shall prevail. No individual correspondence will be made thereafter with the contractor in this regards The tender submitted by the tenderer shall be based on the clarification, additional facility offered (if any) by the Department, and this tender shall be unconditional. Conditional tenders will be summarily REJECTED All tenderers are cautioned that tenders containing any deviation from the contractual terms and conditions, specifications or other requirements and conditional tenders will be treated as non responsive. The tenderer should clearly mention in forwarding letter that his offer (in envelope No. 1&2) does not contain any condition, deviations from terms and conditions stipulated in the tender Tenderers should have valid unlimited class Digital Signature Certificate (DSC) obtained from any Certifying Authorities. In case of requirement of DSC, interested Bidders should go to and follow the procedure mentioned in the document Procedure for application of Digital the Certificate The Tenderers have to make a payment of Rs. 1038/- online as service charges for the use of Electronic Tendering during Online Bid Data Decryption and Re-encryption stage of the Tender For any assistance on the use of Electronic Tendering System, the Users may call the below numbers : Landline No / 56 Landline No / (Ext. 25/26) Mobile No / 04 / 14 / For Office Contact - Phone number of Univrsity Engineer, Dr B.S.Konkan Krish Vidyapeeth Dapoli 02358/ (Ext 108) Moba / Tenderers should install the Mandatory Components available on the Home Page of under the section Mandatory Components and make the necessary Bowser Settings provided under section Internet Explorer Settings. A. Pre-requisites to participate in the Tenders processed by University : Enrolment and Empanelment of Contractors on Electronic Tendering System : The Contractors interested in participating in the Tenders of University Dr B.S. K.K.V Dapoli processed using the Electronic Tendering System shall be required to enroll on the Electronic 10

12 Tendering System to obtain user ID.After submission of application for enrolment on the System, the application information shall be verified by the authorized Representative of the Service Provider. If the information is found to be complete, the enrolment submitted by the Vendor shall be approved The Contractors may obtain the necessary information on the process of enrolment and empanelment either from Helpdesk support team or may visit the information published under the link Enroll under section E-Tendering Toolkit for Bidders on the Home page of the Electronic Tendering System Obtaining a Digital Certificate: The Bid Data that is prepared online is required to be encrypted and the hash value of the Bid Data is required to be signed electronically using a Digital Certificate (Class- II or Class- III ). This is required to maintain the security of the Bid Data and also to establish the identity of the Contractor transacting on the system.the Digital Certificates are issued by an approved Certifying Authority Authorized by the Controller of certifying Authorities of Government of India through their Authorized Representatives upon receipt of documents require to obtain a Digital Certificate. Bid data/information for a particular Tender may be submitted only using the Digital Certificate which is used to encrypt the data/information and sign the hash value during the Bid Preparation and Hash Submission stage. In case during the process of preparing and submitting a Bid for a particular Tender, the Contractor loses his/her Digital Signature Certificate (i.e. due to virus attack, hardware problem, operating system problem); he / she may not be able to submit the Bid online Hence, the Users are advised to store his/her Digital Certificate securely and if possible, keep a backup at safe place under adequate security to be used in case of need. In case of online tendering, if the Digital Certificate issued to an Authorised User of a Partnership firm is used for signing and submitting a bid, it will be considered equivalent to a no objection certificate/power of attorney to that User to submit the bid on behalf of the partnership Firm. The Partnership Firm has to authorize a specific individual via an authorization certificate signed by a partner of the firm (and in case the applicant is a partner, another partner in the same form is required to authorize.) to use the digital certificate as per Indian Information Technology Act Unless the Digital Certificate is revoked it will be assumed to represent adequate authority of the Authority User to bid on behalf of the Firm for the Tenders processed on the Electronic Tender Management System of Government of Maharashtra as per Indian Information Technology Act The Digital Signature of this Authorized User changes, and apply for a fresh Digital Signature Certificate. The procedure for application of a Digital Signature Certificate will remain the same for the new Authorised User. The same procedure holds true for the Authorized Users in a Private/ Public Limited Company. In this case, the Authorisation Certificate will have to be signed by the Director of the Company or the Reporting Authority of the Applicant. For information of the Process of application for obtaining Digital Certificate the Contractors may visit the section Digital Certificate on the Home Page of the Electronic Tendering System. 3.1 Recommended Hardware and Internet Connectivity : To operate on the Electronic Tendering System, the Contractors are recommended to use computer System with at least 1 GB of RAM and broadband connectivity with minimum 512 kbps bandwidth. 4. Set up of Computer System for executing the operations on the Electronic Tendering System : To operate on the Electronic Tendering System of Government of MAHARASHTRA, THE Computer System of the Contractors is require be set up. The contractors are required to install Utilities available under the section Mandatory Installation Components on the Home Page of the System. The utilities are available for download freely form the above mentioned section. The Contractors are requested to refer to the E-Tendering Toolkit for Bidders available online on the Home Page to understand the process of setting up the system. Or alternatively, contact the Helpdesk support Team on information / guidance on the process of setting up the System. 5. Payment for service Provider Fees : In addition to the Tender Document Fees payable to PWD, the Contractors will have to pay Service Providers Fees of Rs. 1038/- through online payments gateway service available on Electronic Tendering system For the list of options for making online payments, the Contractors are advised to visit the link E-Payment Options under the section E-Tendering Toolkit for Bidders on the Home Page of the Electronic Tendering System. 11

13 B. Steps to be followed by Contractors to participate in the e-tenders processed by PWD. 1. Preparation of online Briefcase All Contractors enrolled on the Electronic Tendering System of Government of Maharashtra are provided with dedicated briefcase facility to store documents / files in digital format. The Contractors can use the online briefcase to store their scanned copies of frequently used documents / files to be submitted as a part of their bed response. The Contractors are advised to store the relevant documents in the briefcase before starting the Bid Preparation and submission stage. In Case, the Contractors have multiple documents under the same type(e.g. multiple Work Completion Certificates) as mentioned above, the Contractors advised to either create a single pdf file of all the documents of same type or compress the documents in a single compressed file in.zip or.rar formats and upload the same.it is mandatory to upload the documents using the briefcase facility. Therefore, the Contractors are advised to Keep the document ready in the briefcase to ensure timely bid preparation. Note : Uploading of documents in the briefcase does not mean that the documents are available to University at the time of tender Opening stage unless the documents are specifically attached to the bid during the online Bid Preparation and Hash Submission stage as well as during Decryption and Re-encryption stage. 2. Online viewing of Detailed Notice Inviting Tenders : The Contractors can view the Detailed Tender Notice along with the Time Schedule (Key Dates) for all the Live Tenders released by University on the home page of e-tendering Portal on under the section Recent Online Tender. 3. Download of Tender Documents : The Pre-qualification / Main Bidding Documents are available for free downloading. However to participate in the online tender, the bidder must purchase the bidding documents online by filling up details of Demand Draft owards the cost of tender form fee. 4. Online Bid Preparation and submission of bid Hash (seal) of Bids Submission of Bids will be preceded by online bid preparation and submission of the digitally signed Bid Hashes (seals) within the Tender Time Schedule (Key dates) published in the Detailed Notice Inviting Tender. The Bed Data is to be prepared in the templates provided by the Tendering Authority of University. The templates may be either form based, extensible tables and / or uploadable documents. In the form based type of templates and extensible table type of templates, the Contractors are required to enter the data and encrypt the data using the Digital Certificate. In case Uploadable document type of templates, the Contractors are required to select the relevant document/compressed file (containing multiple documents) select the relevant document / compressed file (containing multiple documents) already uploaded in the briefcase. Notes: a. The Contractors upload a single documents or a compressed file containing multiple documents against each unloadable option. b. The Hashes are the thumbprint of electronic data and are based o one way algorithm. The Hashes establish the unique identity of Bid Data. c. The Bid hash values are digitally signed using valid class II of Class III Digital Certificate issued any Certifying Authority. The Contractors are required to obtain Digital Certificate in advance. d. After the hash value of bed is generated, the Contractors cannot make any change / addition in its bid data. The bidder may modify bids before the deadline for Bid Preparation and Hash Submission as per Time Schedule mentioned in the Tender documents. e. This stage will be applicable during both. Pre-bid / Pre-qualification and Financial Bidding Processes. 5. Close for Bidding (Generation of super Hash values): After the expiry of the cut-off time of Bid Preparation and Hash Submission stage to be completed by the Contractors has lapsed, the Tender will be closed by the Tender Authority. The Tender Authority from University Engineer shall generate and digitally sign the Super Hash values (Seals) 12

14 6. Decryption and Re-encryption of bids (submitting the Bids online): After the time for generation of super hash values by the Tender Authority from University has lapsed, the Contractors have to make the online payment of Rs. 1038/- towards the fees of the Service Provider. After making online payment towards fees of Services provider, the Contractors are required to decrypt their bid data using their Digital Certificate and immediately re-encrypt their bid data using the public key of the Tendering Authority. The Public Key of the Tendering Authority is attached to the Tender during the Close for bidding stage. Note: The details of the Processing Fees shall be verified and matched during the Technical Opening stage. At this time the Contractors are also required to upload the files for which they generated the Hash values during the Bid Preparation and Hash Submission Stage. The Bid Data and Documents of only those Contractors who have submitted their Bid Hashes (Seals) Within the stipulated time (as per the Tender Time Schedule), will be available for decryption and re-encryption and to upload the relevant documents from Briefcase. A Contractor who has not submitted his Bid Preparation and Hash Submission stage within the stipulated time will not be allowed to decrypt/re-encrypt the bid data/submit documents during the stage of decryption and Re-encryption of bids (submitting the bids online). 7. Short listing of Contractors for Financial Bidding Process: The Tendering Authority will first open the Technical Bid documents of all Contractors and after scrutinizing these documents will shortlist the Contractors who are eligible for Financial Bidding Process. The shortlisted Contractors will be intimated by Opening of the Financial Birds: The Contractors may remain present in the office of the Tender Opening Authority at the time of opening of Financial Bids. However, the results of the Financial Bids of all Contractors shall be available on the main portal Maharashtra etenders.in and adf.maharashtra.etenders.in immediately after the completion of opening process. 9. Tender Schedule (Key Dates): The Contractors are strictly advised to follow the Date and Times allocated to each stage under the column Contractor Stage as indicated in the Time Schedule in the Detailed tender Notice for the Tender. All the online activities are time tracked and the electronic Tendering System enforces timelocks that ensure that no activity or transaction can take place outside the Start and End Dates and time of the Stage as defined in the Tender Schedule. At the sole discretion of the tender Authority, the time schedule of the Tender stages may be extended. ENVELOPE No.1 (Document): The first envelope Envelope No. 1 shall contain the following documents and as well mentioned in details tender notice: 3.3(a) Demand draft for the amount of E.M.D. mentioned in Tender notice drawn in favour of Dr. Balasaheb Sawant, Konkan Krishi Vidyapeeth, Dapoli. ( Payble at Dapoli) 3.3b Valid certificate as a Registered Contractor with the Government of Maharashtra in appropriate class as may be applicable in original or attested copy thereof (Attested by a Gazetted Officer) 3.3c Sales Tax Registration Certificate in Form II, Rule 4 (1) as provided by Maharashtra State, Sales Tax Act., (Maharashtra Act No. XXVI of The Maharashtra Sale Tax on transfer of property in Goods involved in execution of works contract (Re-enacted Act, 1989) from the Sales Tax Department of Maharashtra State, (in original or a copy duly attested by a Gazetted Officer). A xerox copy valid VAT registration certificate from Maharashtra State Sale Tax Department thereof duly attested by the Gazetted Officer. (Maharashtra Value Added Tax Act 2005) 3.3d The list of Machinery and plants immediately available with tenderer for use on this work and list of machinery proposed to be utilized on this work, but not immediately available and the manner in which it is proposed to be procured. (Information to be given in Form II on page No. 3.3e Proof of appointment of employees including technical personnel by way of valid professional Tax Registration certificate in form PT/R/ under section (1) of section 5 of Maharashtra Sales Tax on Profession, Trade, Callings and employment Act, 1975, rule 3 (2) from the Professional Tax Officer 13

15 of the concerned District in Maharashtra. The Professional Tax Clearance Certificate with list of Employees duly attested by Professional Tax Officer shall be enclosed. 3.3f Latest undertaking within one year on stamped worth Rs. 100/- duly signed before the notary stating there in that the contractor / firm is not black listed with any Govt. department should be submitted. 3.3g Details of work done during last three years with the value of work unfinished. (Information to be given in Form No. V on Page No h. 3.3i) 3.3j) 3.3k) 3.3l) Details of work of similar type and magnitude carried out by the contractor. (Information to be given in proforma of Form No. III on Page No. 21. The Certificates should be signed by the Authority with whom the contractor has executed the work. Details of list of works in hand and works tendered for. (Information to be given in proforma of Form No. I on Page No 18 & 19. Details of Technical Personnel on the rolls of the tenderer. (Information to be given in proforma of Form No. IV on Page No. 22. Certified copy of Partnership Deed and power of Attorney, in case of a firm tendering for work. (True copy attested by a Gazetted Officer.) Valid Bank solvency certificate issued within 12 months to the extent of not less than 20% of the estimate cost. 3.3m) Joint venture with sub contractors along with their bio-data like as Plumbing / sanitation contractor. 3.3n) (a) (b) (c) (d) QUALIFYING CRITERIA To qualify for award of the contract, each tenderer in his name should have achieved an average annual financial turnover (in all classes of civil engineering construction works only) of Rs /- (Rupees One Corer fifty fourlakhs fifty six thousand nine hundred eighty seven only) during last three years at the price level of (Information to be given only in Form No. VI enclosed on Page 24. Satisfactorily completed as a prime contractor, atleast one similar work of Building Construction of value not less than Rs /- (Rupees sixty one lakh eighty two thousand seven hundred ninety five only) at the price level of (Information to be given in Form No. III enclosed herewith on Page 21 Satisfactorily executed in any one year, the following minimum quantities of work (Information to be given only in Form No. VII enclosed herewith on Page 25 to 26) For Building Civil work i) Plain & RCC concrete : Cubic ii) TMT Steel bar reinforcement : Metric tonne iii) Vitrified Tile Flooring : Square iv) Pre-Colour coated/ G.I. sheet roofing : Square v) Ceramic Tile flooring and dado : Square vi) Brick Masonry : Cubic vii) Internal plaster : Square viii) External plaster : Square ix) Aluminium Window : Square x) Tubular / Hollow Structural Steel work : 3.6 Metric tonne Availability of project Manager having minimum qualification of B. E. (Civil) degree and not less than five years experience of Diploma in civil engineering with not less than eight years of experience and one site engineers with either B.E. (civil) degree with minimum 3 years experience or Diploma in civil engineering with five years experience and other key personnel with adequate experience of Building construction works experience as required. (Form No. IV on page No 22) For execution of work as per specifications given in schedule B and C, maintaining progress of work as per PERT chart of work, preparing the running accounts/final bill with taking work done measurement and submitting periodically to this office as per tendered conditions with concern Architect s Technical satisfaction certificate in prescribed form. 14

16 Note 1 : Note 2 : Financial turnover and cost of complete works of previous year shall be given linear weightage of 10% per year on Rupee value to bring them at to price value. The necessary certificate as mentioned in qualification criteria from Sr. No. (a) to (c) are required to be obtained from the officer not below the rank of Deputy Executive Engineer / Divisional Accounts Officer. A copy of these certificates duly attested by a Gazetted Officer along with availability of equipments for this work as mentioned in Sr No.3.3 d P. No20 shall be put in Envelope No. 1 only. In absence of these certificates Envelope No. 2 (Financial Bid) shall not be opened. Note 3 : From No. I to VII on Pages 25 to 26. All these statements shall be filled in and signed properly. If these Forms are found incomplete, incorrect, kept blank of wrongly filled, Contractor s Envelopes No. 2 (financial bid) will not be opened and his offer will be summarily rejected. Note 4: The abstract of information in Form V on Page 23. (Form showing work done in all classes of civil engineering construction works during last three years) shall be given in Form VI in the proforma enclosed on page No 24. The abstracted Form needed to be signed by the tenderer or holder of this power of attorney. (f) Bidders who meet the minimum qualification criteria will be qualified only if their available bid capacity is more than the total bid value. The available bid capacity will be calculated as under :- Assessed Available Bid Capacity = [(A x N x 2) B] Where, A = N = B = maximum value of civil engineering works executed in any one year as a prime contractor during the last three years (updated to ) taking into account the completed works as well as completed value of works in progress. Number of years prescribed for completion of the work for which bids are invited. Value as price level of existing commitments and ongoing works to be completed during next 36 months (Period of completion of the work for which the bids are invited) Note : The statement showing the value of existing commitments and ongoing work as well as the stipulated period of completion remaining for each of the works listed should be countersigned by the officer not below the rank of the Deputy Engineer / Divisional Accounts Officer. 3.3o) The contractor shall submit an affidavit (as per format given on Page No. 27) regarding completeness, correctness and truthfulness of documents submitted in Envelope No p) All the documents from Sr. No.3.3a) to 3.3. n) shall be given by contractor in Envelope No. 1 correctly and completely, otherwise his Envelope No. 2 will not be opened. Even though the Bidder meet the above qualifying criteria, they are subject to be disqualified if they have made. Misleading or false representations in the Statements attachments submitted in proof of the qualification requirements. And / or Record of poor performance such as abandoning the works, not properly completing the contract, inordinate delays in completion, litigation history or financial failures etc. 3.4 A ENVELOPE No. 2 (Tender): The second envelope clearly marked as Envelop No. 2 shall contain only the main tender including the common set of conditions/stipulations issued by the University after per-tender conference. A tender submitted without this would be considered as invalid. The tender should quote this offer duly signed in terms of percentage of estimated rate at the appropriate place of tender document ( Page No 35) to be submitted only in Envelope No. 2. He should not quote this offer anywhere directly or indirectly in Envelope No. 1. The contractor shall quote for the work as per details given in the main tender and also based on the detailed set of conditions issued/additional stipulations made by the University as informed to him by a letter from University Engineer after Pre-Tender Conference. Any condition / conditions quote by the contractor / tenderer will not be accepted. 3.4 SUBMISSION OF TENDER Refer to section guilde lines to bidders on the operation of Electronic Tendering system of Dr Balasaheb Sawant Konkan Krishi Vidypaeeth Dapoli 15

17 3.5 OPENING OF TENDERS On the date specified in the tender notice following procedure will be adopted for opening of the tender. ENVELOPE No. 1 First of all, Envelope No. 1 of the tender will be opened to verify its contents as per requirements. If the various documents contained in this envelope do not meet the requirements of the University, a not will be recorded accordingly by the tender opening authority and the said tenderer s envelope No. 2 will not be considered for further action but the same will be recorded. ENVELOPE No. 2 This envelope shall be opened immediately after opening of Envelope No. 1 only, If the contents of Envelope No. 1 are found to be acceptable to the University the tendered rate in schedule B or percentage above/below the estimate rates shall then be read out ACCEPTANCE OF TENDER The acceptance of tender may be communicated to the contractor by fax or by University Engineer The successful tender will be required to produce to the satisfaction of the specified concerned authority a valid and concurrent license issued in his favour under provisions of the contract labour (Regulations and Abolition Act 1970) before starting the work. On failure to do so, the acceptance of the tender is liable to be withdrawn and earnest money forfeited The tenderer whose tender is accepted will have to give an undertaking in writing to the effect that he/they will pay the labours engaged on the work the wages as per Minimum Wages Act 1948 applied to the zone in which the work lies and act accordingly The contractor shall comply with the provisions of the Payment of Wages Act, 1936; Minimum Wages Act, 1948; Employees Liability Act, 1938; Workmens compensation Act, The contract Labour (Regulation and Abolition Act, 1979) and any modification therefore or any law relating there to and rules made thereunder from time to time The contractor whose tender is accepted is required to note that no foreign exchange will be released by the University The contractor will have to sign the original copy of the tender papers and the drawings according to which the work is to be carried out. The contractor shall also have to give a declaration to the effect that he has fully studied the plans, specifications, local conditions and availability of labour and materials and that he has quoted his rates with the consideration to all these factors. 3.7 SECURITY DEPOSIT The successful tenderer shall have to pay 50% security deposit in cash or in shape of Fixed Deposit Receipt in favour of Comptroller, Dr. Balasaheb Sawant Konkan Krishi Vidyapeeth, Dapoli within ten days including Govt. holiday of the acceptance of tender and complete the contract documents failing which his earnest money will be forfeited to University. The balance 50% security deposit will be recovered from the R.A. Bills at five percent of the bill amount All compensation or other sums payable by the contractor under the terms of this contract or any other contract or on any account may be deducted from his Security Deposit or from any sums which may be due to him or may become due to his by University on any account and in the event of the Security being reduced by reason of any such above noted deductions the contractor shall within ten days of receipt of notice of demand from the Engineer-in-charge make good the deficit There shall be no liability on the University to pay any interest on the Security Deposited by or recovered from the contractor The Security Deposit shall be refunded after completion of defect liability period prescribed for this contract in accordance with the provisions in clauses 1 and 20 of the contract. 3.8 Condition for payment of additional security deposit, if offer quoted by the tenderer is lesser than 15% below the cost put to tender. The contractor shall deposit an additional security deposit along with the security deposit as per clause 3.7 within 10 days of acceptance of tender in the form of Bank guarantee, when the below percentage quoted is more than 15% of cost put to tender. 16