Call for Noargric Board Meeting

Call for Noargric Board Meeting To: Ruth Haug, Randi Kaarhus, Jens Aune, Knut Nustad, Liv Ellingsen, Gary Fry (ILP) To Peter Bjørn Nielsen as labour union representative for items 27/05 and 28/05 CC: Pål Vedeld, Ingrid Nyborg, Eirin Hongslo, Karsten Jørgensen (ILP), Anne Kiøsterud Date: September 7 th, 2005 Time: 0900h Place: UMB, TIVOLI building, Thor Larsen attic (3 rd floor) Agenda The Student board has not selected student representatives, yet. It is therefor very unlikely that ther will be studentrepresentatives attendiong this board meeting. Labour union represenatives for the appointment committee should also be two. One of the two appointed is member of the board. Since no new representatives are selected, is only one invited to the meeting on items 27/05 and 28/05. Substitutes are not expected to meet if the actual member is available for the meeting! But, please, contact each other to inform about attendance. 22/05 Approval of the agenda 23/05 Information from the Head of Department 24/05 Report of Financial situation of Noragric by Auguts 1 st, 2005 and Revision of Noragric s budget 2005 25/05 Appointment of members to Noragric Nomination Committees ( instillingsutvalgene ) as from Sept 7th, 2005 26/05 Regulations for the degree Philosophiae Doctor (PhD) at the Department of International Environment and Development Studies (Noragric), Norwegian University Life Sciences 27/05 Announcement of the Position of a Substitute for the position of a Study- and Researchcoordinator at Noragric (Førstekonsulent) 28/05 not public / untatt offentlighet 29/05 not public / untatt offentlighet

30/05 not public / untatt offentlighet AOB Enclosure: Information on items nr. 25/05, 26/05, 27/05, 28/05, 29/05, 30/05 Information on item nr. 24/05 will follow later (planned is latest Monday, August 30 th ) Ås, August 31 st, 2005 Klaus Jarstad Noragric board secretary

Noragric Board item nr/noragric styresak nr.: 25/05 page 1 of 1 Noragric Board item nr/noragric styresak nr.: 25/05 Responsible/Ansvarlig: Desk officer/saksbehandler: Noragric Board Anne Kiøsterud Appointment of members to Noragric Nomination Committees ( instillingsutvalgene ) as from Sept 7 th, 2005 According to UMB s new personnel regulations and Noragric being a department, members for two new Nomination Committees have to be appointed. There are one committee for scientific positions and one committee for administrative positions. The Nomination Committee for the scientific positions shall be composed of: 2 employer representatives appointed by the Noragric Board among the employees 1 leader for the activity or the deputy 1 representative appointed by the trade unions 1 student representative The Board appoint a leader of the NC The Nomination Committee for the administrativ positions shall be composed of: 1 employer representative appointed by the Noragric Board among the employees (leader) 1 employer representative, usually the nearest leader for the actual position, appointed by the the NC leader 1 representative appointed by the trade unions Proposal/Forslag Regarding the scientific positions, the Noragric Board appoints Shanmugaratnam and Espen Sjaastad as the 2 employer representatives. Noragric Board appoints Shanmugaratnam as the leader of the committee. For the administrative positions the Noragric Board appoints Klaus Jarstad as the employer representative and he will be the leader of the committee. Ås, August 28 th, 2005

Noragric Board item nr/noragric styresak nr.: 26/05 page 1 of 1 Noragric Board item nr/noragric styresak nr.: 26/05 Responsible/Ansvarlig: Desk officer/saksbehandler: N. Shanmugaratnam Josie Teurlings Regulations for the degree Philosophiae Doctor (PhD) at the Department of International Environment and Development Studies (Noragric), Norwegian University Life Sciences Noragric had to revise the regulations for the PhD-programme. The regulations for the programme have to be accepted and passed by Noragric board. Appendix: 26/05 App. - Regulations for the degree Philosophiae Doctor (PhD) at the Department of International Environment and Development Studies (Noragric), Norwegian University Life Sciences (Revised regulations approved by RC on 29 August 2005) Proposal/Forslag Noragric board passes the Regulations for the degree Philosophiae Doctor (PhD) at the Department of International Environment and Development Studies (Noragric), Norwegian University Life Sciences as proposed in the appendix. Ås, 30.08.05

Appendix to Noragric Board item nr/noragric styresak nr.: 26/05 page 1 of 4 Appendix tonoragric Board item nr/noragric styresak nr.: 26/05 Responsible/Ansvarlig: Desk officer/saksbehandler: N. Shanmugaratnam Josie Teurlings Regulations for the degree Philosophiae Doctor (PhD) at the Department of International Environment and Development Studies (Noragric), Norwegian University Life Sciences Revised regulations approved by RC on 29 August 2005 and forwarded to Noragric Board through HoD. Regulations for the degree Philosophiae Doctor (PhD) at the Department of International Environment and Development Studies (Noragric), Norwegian University Life Sciences These regulations have been approved by the Board of the Department of International Environment and Development Studies on September 7 th, 2005, and supplement the regulations for the degree Philosophiae Doctor (PhD) at the Norwegian University of Life Sciences approved by the board of UMB on 26. February 2004. Area of Research The Department of International Environment and Development Studies offers an interdisciplinary PhD programme in Development Studies. The PhD research topic should be within Noragric s areas of expertise, which are: Agricultural Development and livelihood security Biodiversity and natural resource management Rights, conflicts and resources Admission The admission requirements are specified in the PhD regulations of UMB, 5. The minimum requirements for admission to Noragric s PhD programme are: A research-based Master s degree with an average grade equivalent to B or above in development studies, management of natural resources or a related field; A person with a research-based Master s degree with an average grade equivalent to B or above in a different field may apply if he or she has experience and competence in development studies; Proficiency in English as a working language (Toefl 523/193, Paper/computer); Guarantee of the required external funding; and A research proposal of high quality.

Appendix to Noragric Board item nr/noragric styresak nr.: 26/05 page 2 of 4 An applicant seeking admission to Noragric s PhD programme should forward an application through a proposed main supervisor from the academic staff of Noragric. The Research Committee will evaluate the application according to Noragric s criteria and decide whether or not to recommend the applicant to the Head of the Department for provisional admission to the PhD programme. If the Head decides to approve provisional admission, the decision is conveyed to UMB for registration. The applicant is informed whether or not he/she has been found qualified for provisional admission and about enrolment and commencement of studies, if found qualified. Final and formal admission to the PhD programme is contingent on Noragric s approval of the student s project proposal and study plan, both of which should be submitted within six months from the date of enrolment/commencement of studies. Research proposal and Study plan The student shall, within six months after commencing the PhD studies and in cooperation with the main supervisor, present a research proposal and study plan at a start-up seminar organised by the academic group to which the main supervisor belongs. Based on the feedback received at the seminar, the student shall submit a revised research proposal and study plan to the RC within eight weeks after the seminar. RC will submit its recommendations to the Head of department and Noragric Board for approval. If the RC does not recommend the proposal and study plan, a revised version taking into consideration the RC s comments should be submitted within 6 weeks. The approved Study Plan along with the research proposal is forwarded to UMB for registration. In the absence of such approval, admission cannot be granted and the candidate s institutional affiliation with noragric will be terminated. Changes to the approved Study plan (and research proposal) The main supervisor in consultation with the head of RC may approve minor changes to the study plan. Major changes require a fresh approval of the study plan by the RC. All changes have to be forwarded to UMB for registration. Organized academic training The organized academic training shall consist of courses with a total workload of 50-70 study points (ECTS), which is the equivalent of one year of study. The minimum passing grade for courses taken as part of this training is C. The course package is part of the study plan. RC should ensure that the course package both gives the necessary theoretical and methodological background for the thesis work, and a broad overview of Development Studies. A core course in Development Studies of at least 30 ECTS is compulsory, so is a course in Theory of Science. If the relevant course offerings are not available, an individual reading

Appendix to Noragric Board item nr/noragric styresak nr.: 26/05 page 3 of 4 course with a written exam (frie studiepoeng) can be approved as part of the course package, but shall not exceed 10 credits. Courses taken at other universities or institutions can be approved on an individual basis. Only courses in which the student has been evaluated are approved (i.e., attendance alone is not sufficient). After completion of the compulsory academic training and the main fieldwork, the PhD student shall present his/her research as a work-in-progress at a mid-term seminar, which is an essential milestone for feedback to the PhD candidate on progress towards finalising a doctoral thesis within the given timeframe. At the mid-term seminar, one or more discussants are assigned to engage the student in a critical discussion of the work presented and to consult with the student and supervisors about any needed changes to the research strategy at this mid-point in the student s work towards a finished thesis. The student shall present a late-term seminar at an appropriate time in the final phase of the thesis write-up. The main purpose of this seminar is to provide an opportunity for the student to obtain useful inputs from discussants and participants towards a high quality thesis. Supervision The PhD student shall have one main supervisor and, at least, one co-supervisor. The requirements for the main supervisor are specified in the UMB PhD regulations 10. The main supervisor and the PhD student shall be in regular contact throughout the PhD programme. The main supervisor and co-supervisor/s will work together with the student to enhance the interdisciplinary quality of the research. If a Noragric PhD student is employed at another institution, a qualified co-supervisor should be appointed from the same institution. The PhD student is a member of the same scientific group as his / her supervisor. Work plan The PhD student shall in cooperation with the main supervisor prepare a work and time plan for the entire study period. This will be included in the study plan. The plan shall indicate when the three seminars (start, mid-term and late term) shall take place and be included in the study plan. If the study period needs to be extended beyond the originally planned timeframe by more than six months the main supervisor shall report to the head of RC before the end of the agreement period. The student with the supervisor will present an adjusted time schedule and a financial plan for the completion of the studies to the RC, which will forward it with its observations to the head of department for final decision.

Appendix to Noragric Board item nr/noragric styresak nr.: 26/05 page 4 of 4 Reporting and dissemination The PhD student shall present the work at different stages in at least 3 PhD seminars. These seminars (start-up, mid-term and late-term) will be organised by the scientific group to which the student and the main supervisor belong. The PhD student is strongly encouraged to present his/her work at international workshops and conferences and also to submit papers, which will form part of the thesis, to refereed international journals (before the submission of the thesis). The PhD student should discuss the plans for preparation of publishable papers with the main supervisor. Duration of the study period The duration of the study period and the conditions are stated in the agreement between the department and the student. If a fourth year of studies is financed by the department, a plan of the work to be done for the department should be included in the study plan submitted to RC. Thesis Please see PhD regulations of UMB. Appointment of the evaluation committee UMB shall appoint the evaluation committee based on the recommendation of the head of department. The scientific group will identify candidates for the three-member evaluation committee and forward their names and addresses to the head of department (who will recommend them to the UMB). At least one of the two external examiners ( opponents ) proposed must be an established researcher in the field of development studies. Coming into force These regulations shall come into force from 01. 10. 2005.

Noragric Board item nr/noragric styresak nr.:27/05 page 1 of 1 Noragric Board item nr/noragric styresak nr.: 27/05 Responsible/Ansvarlig: Desk officer/saksbehandler: Klaus Jarstad Klaus Jarstad Announcement of the Position of a Substitute for the position of a Studyand Researchcoordinator at Noragric ( Førstekonsulent ) October 1 st, 2005 the present study- and researchcoordinator will leave Noragric for a 3-year permission allowed by the Head of Department. According to an internal demand assessment it is necessary to get a substitute as soon as possible. At the moment an external consultant is hired to cover the time when the current study- and researchcoordinator will have left until a new is appointed. However, this cannot be a permanent solution. Noragric board has to agree on the demand assessment before Noragric s appointment committee for administrative positions, consiting of the board and 2 representatives of the labour unions, agrees on the announcement text for this temporary position. Appendix: - 27/05 Append. 1 Demand assessment ( Behovsanalyse ) (in Norwegian) - 27/05 Append. 2 Announcement text (in Norwegian) Proposal/Forslag 1. Noragric board approves the demand analyses as given in Appendix 1. 2. Noragric s appointment committee approves the announcement text as given in Appendix 2. Ås, 30.08.05

Appendix 1 to Noragric Board item nr/noragric styresak nr.: 27/05 page 1 of 3 Behovsananlyseskjema Personalhåndbok kap 3.2 Behovsanalyseskjemaet er en kvalitetssikring av inngangen på tilsettinger. Skjemaet skal fylles ut i forbindelse med de vurderinger som må gjøres når det oppstår behov for ny kompetanse, og skal føre til beslutning om stillingen skal lyses ut, om oppgavene skal omfordeles eller oppgavene skal utgå. Dersom stillingen skal lyses ut, skal arbeidet med skjemaet resultere i en beskrivelse av hvilke kvalifikasjoner som skal etterspørres. Institutt: Fagområde: Noragric Administrasjon studie- og forskningskoordinator 1. Bakgrunnsanalyse Gjelder det varige stillinger/funksjoner, bør som hovedregel alle punktene besvares. Ved midlertidige stillinger/funksjoner, vurderes det hvilke punkter som bør fylles ut for å belyse saken på en best mulig måte. 1.1 Hvordan vurderes behovet for stillingen/kompetansen i forhold til: - UMBs strategiske plan og delstrategier, herunder forskningsstrategi og plan for utvikling av studikvaliteten - UMBs omstillingsplaner - Enhetens strategiske plan eller andre langsiktige planer - Enhetens personalplan - Behovet for styrket faglig ledelse eller andre krav til ledelse (spesielt for lederstillinger og professorstillinger) - Annet Stillingen er administrativ od nødvendig for arbeidet med koordinering av BSc og PhD studieprogrammene ved Noragric. Den er viktig for å sikre studiekvaliteten ved Noragric. Stillingen innebærer direkte støttefunksjoner for forsknings- og utdanningslederene i samsvare med Noragrics og UMB s planer. I følge UMB s retningslinier for forskiningsutvalgene ved UMB bør sekretærfunksjonen til forskningsutvalget være til stedet. 1.2 Hvordan skal stillingen finansieres? både lønn og driftsutgifter omtales: Kan stillingen finansieres innen rammen av enhetens framtidige budsjett? Stillingen ligger allerede inne i Noragrics lønnsbudsjett. 1.3 Konklusjon (saken stanses/saken går videre): saken går videre K:\Felles\admin\Noragric_UMB_admin\NORAGRIC- BOARD\Meetings\2005_IV_Sept05\27_05_App1_ DemandAssessment.doc 1

Appendix 1 to Noragric Board item nr/noragric styresak nr.: 27/05 page 2 of 3 Behovsananlyseskjema Personalhåndbok kap 3.2 2. Stillingsanalyse Kolonnen for arbeidsoppgaver fylles først ut, deretter de to andre. Stillingens funksjon (hvor i enhetens organisasjon): Stillingens arbeidsoppgaver Administrativt koordineringsansvar for 2 DS-studieprogrammer Administrativ koordninering av forskningsaktiviteter ved Noragric Sekretærfunksjon for forskningsutvalget Mindre administrative tilleggsoppgaver Faglige krav til stillingsinnehaver Erfaring fra studieadministrasjon; mastergrad innen utviklingsstudier; flytende norsk og god engelsk; erfaring fra arbeid i et flerkulturellt miljø; kunnskap i Felles studentsystem - software Erfaring fra arbeid ved et universitet; utdanning på mastergradnivå; erfaring fra arbeid i et flerkulturellt miljø; flytende i skriftlig og muntlig norsk og engelsk; Flytende i skriftlig og muntlig norsk og engelsk; God i skriftlig og muntlig norsk og engelsk Personlige egenskaper som kreves Gode samarbeidsevner; trives i et tverrkulturelt miljø; kan takle stress, stor arbeidskapasitet Gode samarbeidsevner; trives i et tverrkulturelt miljø; kan takle stress; stor arbeidskapasitet Gode samarbeidsevner i et tverrkulturelt miljø Gode samarbeidsevner i et tverrkulturelt miljø 3. Analyse av alternativer Av stillingsanalysen fremgår det hvilken kompetanse som trengs. Vurder kompetansebehovet i forhold til alternative løsninger. 3.1 Kan funksjon/oppgaver ivaretas ved: - Medarbeidere i deltidsstillinger i egen enhet som kan/ønsker å utvide stillingsandel og overta oppgavene. - Dersom det er prosjekt/midlertidige oppgaver, er det vurdert om fast ansatte i egen enhet kan overføres midlertidig - Oppgaver kan effektiviseres eller fjernes ved en omfordeling av oppganene Ikke relevant. K:\Felles\admin\Noragric_UMB_admin\NORAGRIC- BOARD\Meetings\2005_IV_Sept05\27_05_App1_ DemandAssessment.doc 2

Appendix 1 to Noragric Board item nr/noragric styresak nr.: 27/05 page 3 of 3 Behovsananlyseskjema Personalhåndbok kap 3.2 3.2 Kan funksjon/oppgaver ivaretas ved at personalressursene utnyttes på en annen måte på tvers av institutt-/avdelingsgrenser: - gjennom dannelse av clustre eller faglige temagrupper - gjennom annen organisering av infrastruktur/støttefunksjoner og tilhørende personell - gjennom annen organisering av undervisningen - Fast ansatte ved andre enheter som har ønske om å skifte arbeidssted Ikke relevant. 3.3 Kan funksjon/oppgaver ivaretas ved: - hjelp av professor-ii stilling/timelærere/andre samarbeidsparter - Allerede tilsatte som ved tilførsel av noe ny kompetanse vil være kvalifisert - Ledig kapasitet som kan omstilles gjennom kompetanseutvikling - Kjøp av de aktuelle tjenestene fra eksterne aktører NEI, det finnes ikke ledig kapasitet og stillingen innebærer også stedsfortrederfunksjon for studiekoordinatoren for masterprogrammene ved hans/hennes fravær. 3.4 Andre forslag : INGEN 3.5 Konklusjon: - Behovet kan dekkes internt på institutt/enhet - Behovet kan dekkes internt på UMB - Behovet kan dekkes ved intern utlysing (se nedenfor) - Behovet kan dekkes med administrativ tilsetting (se nedenfor) - Behovet kan dekkes ved offentlig utlysing - Er det varige eller midlertidige arbeidsoppgaver (se nedenfor) Behovet kan dekkes ved offentlig utlysing. 4. Tjenestemannsrettslig midlertidig tilsetting Tjenestemannsloven har regler for når en kan benytte midlertidig tilsetting. Dersom konklusjonen i pkt 3 er at det skal lyses ut en midlertidig stilling, skal det kvalitetssikres ved at bestemmelsene i 3 for midlertidig tilsetting oppfylles. Kryss for aktuell. Tjml Vilkår Kryss for vilkår 3.2 a Tjenestemann bare for et bestemt tidsrom eller oppdrag 3.2 b Arbeidet ennå ikke fast organisert 3.2 c Vikar X 3.2 e og f Utdanningsstilling - Åremålstilsetting 3.3 Forskrift 5 b Bistillinger 3.3 Forskrift 5nr 1 Kvalifisering -Undervisnings- og forskerstilling 3.3 Forskrift 5.2 Midlertidig etter at utlysing etter at fast ikke førte fram Behandlet av institutt/enhet (dato/saksnr/sign): Behandlet av rektors ledergruppe (dato/saksnr/sign): K:\Felles\admin\Noragric_UMB_admin\NORAGRIC- BOARD\Meetings\2005_IV_Sept05\27_05_App1_ DemandAssessment.doc 3

Appendix 2 to Noragric Board item nr/noragric styresak nr.: 27/05 page 1 of 1 Universitetet for miljø- og biovitenskap (UMB) er et av Norges fremste fagmiljø innen biovitenskap, mat, miljø, natur- og ressursforvaltning og landbruksfag. UMB har stort nasjonalt og internasjonalt engasjement innen forskning, utdanning og forskningsformidling. Vi gir utdanning på bachelor-, master og dr.gradsnivå og omfattende etter- og videreutdanning. UMB har 2800 studenter, 250 doktorgradstipendiater og 870 tilsatte. Årlig omsetning 650 mill kroner. UMB ligger i Ås kommune, 30 minutter fra Oslo sentrum, sammen med en rekke forskningsinstitutter innenfor bl.a. mat, miljø og biovitenskap. Førstekonsulent i internasjonalt miljø Studie- og forskningskoordinator ved Noragric Vikariat for ca. 3 år fra snarest mulig til 30.september 2008. Noragric er Institutt for internasjonale miljø- og utviklingsstudier ved UMB. Instituttets mandat er forskning, undervisning og konsulentoppdrag med fokus på utviklingsland og land med overgangsøkonomi. I tillegg til å forvalte UMBs internasjonale samarbeid, representerer Noragric også Norges Veterinærhøgskole (NVH) og Norwegian Agricultural Research International (NARI) i internasjonale fora. Arbeidsoppgaver for studie og forskningskoordinatoren vil være: Administrativt koordineringsansvar for Noragric s nye BSc program i utviklingsstudier Administrativt koordineringsansvar for Noragric s PhD program Sekretær for Noragric s forskningskomite Administrativ koordninering av forskningsaktiviteter ved Noragric Andre oppgaver kan bli tillagt stillingen etter behov Kvalifikasjonskrav for studie og forskningskoordinatoren Høyere utdanning på Mastergradsnivå innen utviklingsstudier Flytende i skriftlig og muntlig norsk og engelsk (arbeidsspråket på Noragric er englesk) Erfaring fra studieadministrasjon ved et universitet eller høyskole Erfaring med studentadministrasjons-software Felles studentsystem (FS) Høy arbeidskapasitet Takle stress Gode samarbeidsevner Trives i et tverrkulturelt miljø Personlige egenskaper vil bli vektlagt. Stillingen lønnes som Førstekonsulent i Lønnstrinn 40-49 avhengig av kvalifikasjoner. Nærmere opplysninger ved forskningsleder N. Shanmurugaratnam, tlf.: 64 96 55 08, n,shanmurugaratnam@umb.no, eller kontorsjef Klaus Jarstad, tlf.: 64 96 53 34 / 41 85 88 50, klaus.jarstad@umb.no, ved Noragric. Søknad merket xx/2004 sendes til Universitetet for miljø- og biovitenskap, Institutt for internasjonale miljø- og utviklingsstudier - Noragric, postboks 5003, 1432 Ås. Søknadsfrist: xx.xx. xxxx. Søknad skal merkes still.nr. og være vedlagt kopier av bekreftede vitnemål og attester. Dersom søknad sendes på e-post, må bekreftede kopier av vitnemål og attester ettersendes eller leveres for at søker skal komme med videre i tilsettingsprosessen. Alle stillingene følger Statens lønnsregulativ. Medlemskap i Statens Pensjonskasse (2%). Den statlige arbeidsstyrken skal i størst mulig grad gjenspeile mangfoldet i befolkningen. Det er derfor et personalpolitisk mål å oppnå en balansert aldersog kjønnsammensetning og rekruttere personer med innvandrerbakgrunn. Personer med innvandrerbakgrunn oppfordres til å søke stillingen.