Item 24/05 Report of Financial situation of Noragric by September 1st, 2005 and Revision of Noragric s budget 2005:

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1 Minutes from the Noragric Board Meeting September 7 th, 2005 page 1 of 3 Minutes from the Noragric Board Meeting Date: September 7 th, 2005 Time: 0900h h Place: Thor Larsen attic Present: Ruth Haug (chair), Randi Kaarhus, Jens Aune, Knut Nustad, Liv Ellingsen, Klaus Jarstad (secretary) On item 24/05: Sidsel Gulbrandsen On item 27/05 and 28/05: Peter B. Nielsen Absent: Gary Fry (and substitute Karsten Jørgensen) Student representatives have not been appointed, yet. Minutes: Klaus Jarstad Item 22/05 Approval of the agenda: 1 item for AOB was raised and received item-nr. as follows: 31/05 Appointment of the deputy chair of the Noragric board With that change the agenda was approved. Item 23/05 Information from the Head of Department (HoD): HoD explained the work of the board and the expectations. Meetings will be normally 2 times in a semester. The board is the strategic organ of Noragric and contributes to strategic thinking. HoD continued by outlining challenges in education both at Noragric and UMB. The personnel situation at Noragric and the upcoming 20 years anniversary of Noragric was also addressed. Item 24/05 Report of Financial situation of Noragric by September 1st, 2005 and Revision of Noragric s budget 2005: HoD informed that the financial results as of the first 8 months of According to the budget, Noragric has to earn about 14,2 million in addition to the core funding from UMB. As of , only about 5 million are in the accounts. Because of changing the database, it is more difficult than previous years to know how the income situation will be for the rest of the year. The head of administration will have the new database up and running by October 1 st and at that time it will be possible to have a better overview of the financial situation. As of today, the Noragric leadership is not able to assess how the situation will be for 2005, however, the expectation is that there will be a deficit. One reason for a possible deficit is that Noragric has invested in new education programmes, the number of Norad fellowships has been reduced and DCG has moved away from Noragric. Noragric needs a better management system to keep a satisfactory overview of the financial situation. By Noragric - Head of Administration Klaus Jarstad

2 Minutes from the Noragric Board Meeting September 7 th, 2005 page 2 of 3 1. The Noragric board approves the accounting for the 2 nd tertial of 2005 (Appendix 1). 2. The Noragric board approves the raise of the budget line for health, environment and safety area (HMS) by The decision on the use of NOK ,- for the stairway to the attic is delegated to the HoD. The decision on the revised budget is otherwise postponed to the next board meeting. Item 25/05 Appointment of members to Noragric Nomination Committees ( instillingsutvalgene ) as from Sept 7th, 2005 Regarding the scientific positions, the Noragric Board appoints N. Shanmugaratnam and Espen Sjaastad as the 2 employer representatives. Noragric Board appoints Shanmugaratnam as the chair of the committee. For the administrative positions the Noragric Board appoints Klaus Jarstad as the employer representative and he will be the chair of the committee. Item 26/05 Regulations for the degree Philosophiae Doctor (PhD) at the Department of International Environment and Development Studies (Noragric), Norwegian University Life Sciences Noragric board approves the Regulations for the degree Philosophiae Doctor (PhD) at the Department of International Environment and Development Studies (Noragric), Norwegian University Life Sciences with the following precondition. If an age-limit is legally possible for accepting PhD-students, the maximum age limit of 40 shall be added. This limit shall nevertheless be evaluated in special cases such as women who have been delayed in their career due to childbirth. The regulation come into force as approved immediately. (See Appendix 2) Item 27/05 Announcement of the Position of a Substitute for the position of a Studyand Research coordinator at Noragric ( Førstekonsulent ) 1. Noragric board approves the demand analysis as given in Appendix 1 to the item papers. 2. Noragric s appointment committee approves the announcement text as given in Appendix 2 to the item papers with the changes to be seen in Appendix 3. Items 28/05 til 30/05 Not public Any Other Business (AOB): Item 31/05 Appointment of deputy chair of the Noragric board Randi Kaarhus will be deputy chair of the Noragric Board By Noragric - Head of Administration Klaus Jarstad

3 Minutes from the Noragric Board Meeting September 7 th, 2005 page 3 of 3 Next Meeting for the new Noragric Board: November 30 th, 2005, 0900h, in the Stein-Bie-room! Klaus Jarstad Noragric board secretary By Noragric - Head of Administration Klaus Jarstad

4 Appendix to Noragric Board item nr/noragric styresak nr.: 26/05 page 1 of 4 Appendix tonoragric Board item nr/noragric styresak nr.: 26/05 Responsible/Ansvarlig: Desk officer/saksbehandler: N. Shanmugaratnam Josie Teurlings Regulations for the degree Philosophiae Doctor (PhD) at the Department of International Environment and Development Studies (Noragric), Norwegian University Life Sciences Revised regulations approved by Noragric board on September 7 th, Regulations for the degree Philosophiae Doctor (PhD) at the Department of International Environment and Development Studies (Noragric), Norwegian University Life Sciences These regulations have been approved by the Board of the Department of International Environment and Development Studies on September 7 th, 2005, and supplement the regulations for the degree Philosophiae Doctor (PhD) at the Norwegian University of Life Sciences approved by the board of UMB on 26. February Area of Research The Department of International Environment and Development Studies offers an interdisciplinary PhD programme in Development Studies. The PhD research topic should be within Noragric s areas of expertise, which are: Agricultural Development and livelihood security Biodiversity and natural resource management Rights, conflicts and resources Admission The admission requirements are specified in the PhD regulations of UMB, 5. The minimum requirements for admission to Noragric s PhD programme are: A research-based Master s degree with an average grade equivalent to B or above in development studies, management of natural resources or a related field; A person with a research-based Master s degree with an average grade equivalent to B or above in a different field may apply if he or she has experience and competence in development studies; Proficiency in English as a working language (Toefl 523/193, Paper/computer); Guarantee of the required external funding; and A research proposal of high quality.

5 Appendix to Noragric Board item nr/noragric styresak nr.: 26/05 page 2 of 4 An applicant seeking admission to Noragric s PhD programme should forward an application through a proposed main supervisor from the academic staff of Noragric. The Research Committee will evaluate the application according to Noragric s criteria and decide whether or not to recommend the applicant to the Head of the Department for provisional admission to the PhD programme. If the Head decides to approve provisional admission, the decision is conveyed to UMB for registration. The applicant is informed whether or not he/she has been found qualified for provisional admission and about enrolment and commencement of studies, if found qualified. Final and formal admission to the PhD programme is contingent on Noragric s approval of the student s project proposal and study plan, both of which should be submitted within six months from the date of enrolment/commencement of studies. Research proposal and Study plan The student shall, within six months after commencing the PhD studies and in cooperation with the main supervisor, present a research proposal and study plan at a start-up seminar organised by the academic group to which the main supervisor belongs. Based on the feedback received at the seminar, the student shall submit a revised research proposal and study plan to the RC within eight weeks after the seminar. RC will submit its recommendations to the Head of department and Noragric Board for approval. If the RC does not recommend the proposal and study plan, a revised version taking into consideration the RC s comments should be submitted within 6 weeks. The approved Study Plan along with the research proposal is forwarded to UMB for registration. In the absence of such approval, admission cannot be granted and the candidate s institutional affiliation with noragric will be terminated. Changes to the approved Study plan (and research proposal) The main supervisor in consultation with the head of RC may approve minor changes to the study plan. Major changes require a fresh approval of the study plan by the RC. All changes have to be forwarded to UMB for registration. Organized academic training The organized academic training shall consist of courses with a total workload of study points (ECTS), which is the equivalent of one year of study. The minimum passing grade for courses taken as part of this training is C. The course package is part of the study plan. RC should ensure that the course package both gives the necessary theoretical and methodological background for the thesis work, and a broad overview of Development Studies. A core course in Development Studies of at least 30 ECTS is compulsory, so is a course in Theory of Science. If the relevant course offerings are not available, an individual reading course with a written exam (frie studiepoeng) can be approved as part of the course package, but shall not exceed 10 credits.

6 Appendix to Noragric Board item nr/noragric styresak nr.: 26/05 page 3 of 4 Courses taken at other universities or institutions can be approved on an individual basis. Only courses in which the student has been evaluated are approved (i.e., attendance alone is not sufficient). After completion of the compulsory academic training and the main fieldwork, the PhD student shall present his/her research as a work-in-progress at a mid-term seminar, which is an essential milestone for feedback to the PhD candidate on progress towards finalising a doctoral thesis within the given timeframe. At the mid-term seminar, one or more discussants are assigned to engage the student in a critical discussion of the work presented and to consult with the student and supervisors about any needed changes to the research strategy at this mid-point in the student s work towards a finished thesis. The student shall present a late-term seminar at an appropriate time in the final phase of the thesis write-up. The main purpose of this seminar is to provide an opportunity for the student to obtain useful inputs from discussants and participants towards a high quality thesis. Supervision The PhD student shall have one main supervisor and, at least, one co-supervisor. The requirements for the main supervisor are specified in the UMB PhD regulations 10. The main supervisor and the PhD student shall be in regular contact throughout the PhD programme. The main supervisor and co-supervisor/s will work together with the student to enhance the interdisciplinary quality of the research. If a Noragric PhD student is employed at another institution, a qualified co-supervisor should be appointed from the same institution. The PhD student is a member of the same scientific group as his / her supervisor. Work plan The PhD student shall in cooperation with the main supervisor prepare a work and time plan for the entire study period. This will be included in the study plan. The plan shall indicate when the three seminars (start, mid-term and late term) shall take place and be included in the study plan. If the study period needs to be extended beyond the originally planned timeframe by more than six months the main supervisor shall report to the head of RC before the end of the agreement period. The student with the supervisor will present an adjusted time schedule and a financial plan for the completion of the studies to the RC, which will forward it with its observations to the head of department for final decision.

7 Appendix to Noragric Board item nr/noragric styresak nr.: 26/05 page 4 of 4 Reporting and dissemination The PhD student shall present the work at different stages in at least 3 PhD seminars. These seminars (start-up, mid-term and late-term) will be organised by the scientific group to which the student and the main supervisor belong. The PhD student is strongly encouraged to present his/her work at international workshops and conferences and also to submit papers, which will form part of the thesis, to refereed international journals (before the submission of the thesis). The PhD student should discuss the plans for preparation of publishable papers with the main supervisor. Duration of the study period The duration of the study period and the conditions are stated in the agreement between the department and the student. If a fourth year of studies is financed by the department, a plan of the work to be done for the department should be included in the study plan submitted to RC. Thesis Please see PhD regulations of UMB. Appointment of the evaluation committee UMB shall appoint the evaluation committee based on the recommendation of the head of department. The scientific group will identify candidates for the three-member evaluation committee and forward their names and addresses to the head of department (who will recommend them to the UMB). At least one of the two external examiners ( opponents ) proposed must be an established researcher in the field of development studies. Coming into force These regulations shall come into force from September 7 th, 2005.

8 APPROVED Appendix 2 to Noragric Board item nr/noragric styresak nr.: 27/05 page 1 of 1 Universitetet for miljø- og biovitenskap (UMB) er et av Norges fremste fagmiljø innen biovitenskap, mat, miljø, natur- og ressursforvaltning og landbruksfag. UMB har stort nasjonalt og internasjonalt engasjement innen forskning, utdanning og forskningsformidling. Vi gir utdanning på bachelor-, master og dr.gradsnivå og omfattende etter- og videreutdanning. UMB har 2800 studenter, 250 doktorgradstipendiater og 870 tilsatte. Årlig omsetning 650 mill kroner. UMB ligger i Ås kommune, 30 minutter fra Oslo sentrum, sammen med en rekke forskningsinstitutter innenfor bl.a. mat, miljø og biovitenskap. Førstekonsulent Studie- og forskningskoordinator ved Noragric Vikariat for ca. 3 år fra snarest mulig til 30.september Noragric er UMB s Institutt for internasjonale miljø- og utviklingsstudier. Instituttets mandat er forskning, undervisning og konsulentoppdrag med fokus på utviklingsland og land med overgangsøkonomi. I tillegg til å forvalte UMBs internasjonale samarbeid, representerer Noragric også Norges Veterinærhøgskole (NVH) og Norwegian Agricultural Research International (NARI) i internasjonale fora. Arbeidsoppgaver for studie og forskningskoordinatoren vil være: Administrativt koordineringsansvar for Noragric s nye BSc program i utviklingsstudier Administrativt koordineringsansvar for Noragric s PhD program Sekretærfunksjon for Noragric s forskningskomite Administrativ koordninering av forskningsaktiviteter ved Noragric Andre oppgaver kan bli tillagt stillingen etter behov Kvalifikasjonskrav for studie og forskningskoordinatoren Høyere utdanning på Mastergradsnivå innen utviklingsstudier Flytende i skriftlig og muntlig norsk og engelsk (arbeidsspråket på Noragric er engelsk) Erfaring fra studieadministrasjon ved universitet eller høyskole Erfaring med studentadministrasjons-software Felles studentsystem (FS) Høy arbeidskapasitet Evne til å takle stress Gode samarbeidsevner Trives i et tverrkulturelt miljø Stillingen lønnes som Førstekonsulent i Lønnstrinn avhengig av kvalifikasjoner. Nærmere opplysninger ved forskningsleder N. Shanmugaratnam, tlf.: , n.shanmugaratnam@umb.no, eller kontorsjef Klaus Jarstad, tlf.: / , klaus.jarstad@umb.no, ved Noragric. Søknad merket xx/2004 sendes til Universitetet for miljø- og biovitenskap, Institutt for internasjonale miljø- og utviklingsstudier - Noragric, postboks 5003, 1432 Ås. Søknadsfrist: xx.xx. xxxx. Søknad skal merkes still.nr. og være vedlagt kopier av bekreftede vitnemål og attester. Dersom søknad sendes på e-post, må bekreftede kopier av vitnemål og attester ettersendes eller leveres innen søknadsfrist for at søker skal komme med videre i tilsettingsprosessen. Alle stillingene følger Statens lønnsregulativ. Medlemskap i Statens Pensjonskasse (2%). Den statlige arbeidsstyrken skal i størst mulig grad gjenspeile mangfoldet i befolkningen. Det er derfor et personalpolitisk mål å oppnå en balansert aldersog kjønnsammensetning og rekruttere personer med innvandrerbakgrunn. Personer med innvandrerbakgrunn oppfordres til å søke stillingen.