Alma informasjonsmøte 28. Mai 2014

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1 Alma informasjonsmøte 28. Mai 2014

2 Status for prosjektet Håvard Kolle Riis Hva er Alma kort gjennomgang av systemet Anne-Gry Skonnord Vanguard/Fortropp: Tiltak og oppgaver fremover Geir Nordanger Christine Rostgaard Spørsmål og diskusjon

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4 Hvem? BIBSYS Ellen Røyneberg Project Manager Arve Olaussen Project Owner Erling Fossan Senior System Engineer Gunvald Strømme Product Manager Jan Erik Kofoed Product Manager Ingrid Mogset Librarian, training Anita Ellerås Librarian, training Anne Munkebyaune Librarian, data migration ExLibris Asaf Kline Director, Alma Product Management Carmit Marcus Director, Alma Product Managemen Oren Farkas Development team leader Martin Feijen Project Manager Bettina Forster VP Professional Services Europe Hans Henrik Felby Alma Implementation Consultant

5 Hvem? Fra institusjonene Anne-Gry Skonnord University of Oslo Frode Nilsen University of Tromsø Sven Strøm NTNU Ketil Falck University of Bergen Kari Mathisen National Library Vanguard/Fortropp Christine Rostgaard University of Oslo Geir Nordanger University of Oslo

6 Lokal organisering UBs ledergruppe er styringsgruppe/prosjekteier Lokal prosjektgruppe Koordinerer aktivitet Ansvarlig for informasjon og kommunikasjon Hvilke saker skal behandles av ledergruppa ++ Arbeidsgrupper (Expert Working Groups) Acquisition Metadata Mangement (Bibliografisk gruppe) E-resources Fulfillment Nedsettes til høsten 4-8 personer i hver gruppe Vil få det faglige ansvaret for de ulike modulene/områdene

7 Kick-off april april Gjennomgang og nødvendige avklaringer systemteknisk og funksjonalitet 10. april Gjennomgang og nødvendige avklaringer opplæring(training), konfigurasjon og testing av system. Markerte overgang fra planlegging- til implementeringsfase

8 Opplæring (Training) I første omgang 3 grupper Gruppe 1: Sentral prosjektgruppe + Bibliografisk gruppe Gruppe 2: Vanguard/Fortropp Gruppe 3: Expert Workgroups/Arbeidsgrupper Train the trainer Våre personer i disse gruppene skal trene egne ansatte

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10 conceptual design phase Data Migration Milestones Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 post go live - in full operation - deploy phase and project closure acceptance - hand-over to support test and - ongoing delivery of post-go staff cut live enhancements as part of implementation phase training over the roadmap/releases 1st test load 2nd test load Full test load Cut over load end of Aug 5 inst.+ NZ end of Jan 5 inst.+ NZ end of June All inst+ NZ. Nov./Dec. 3 clusters

11 develop-ments Implementation Beta testing cut over in operatio BIBSYS 24 months project plan for Alma Activity Conceptual design phase (Ex Libris with BIBSYS) Development and delivery of APIs and services APIs and services for go-live completed Development and delivery of Go live functionalities All go live functionality delivered Development delivery of Post-Go-Live functionalities Implementation Kickoff Initial training for BIBSYS team and library experts BIBSYS decisions: grouping libraries, set up approach, institutions representatives Data migration preparation Development and test of enhanced services and integrations by BIBSYS Data delivery for agreed representative institutions Initial input for migration and configuration of representative institutions 1st initial load of representative institutions Access to first group of institutions Test and review of configuration and data migration Functional workshop I Finalize configuration forms for representative institutions 2nd initial load of representative institutions 2nd migration delivery Test and review of configuration and data migration 2nd functional workshop Finalize configuration and migration decisions/forms for all institutions Full test load for all institutions Full test load delivery and access to all institutions Test of full data migration and configuration, feedback to Ex Libris System ready for beta testing BIBSYS releasing to all institutions for testing Library staff training Fine tuning and adjustments Final acceptance Final data extract Production load (in groups) Alma Go live (in groups) Alma in full live operation implementation project wrap up and closure hand over to Global Support I

12 16. juni Program Status for prosjektet v/bibsys Plenumsdemonstrasjon av Alma v/ex Libris Erfaring fra implementering av Alma v/roger Brisson, Ex Libris Implementering av Alma i små og store bibliotek v/ex Libris Innføring av nytt biblioteksystem v/bibsys Innføring av nytt biblioteksystem - et bibliotekperspektiv v/anne- Gry Skonnord, UiO/UB Planer for opplæring i nytt biblioteksystem v/bibsys

13 When I first saw Alma, I just smiled. I realized that we'd finally have the tools to quit talking about change, and do something about it. Roger Brisson Head of Metadata Services Mugar Memorial Boston University