Utnytter din virksomhet muligheten i SAPs nye hovedbok? 27 oktober 2011 av Stein R. Moshuus, Bouvet

Transkript

1 Utnytter din virksomhet muligheten i SAPs nye hovedbok? 27 oktober 2011 av Stein R. Moshuus, Bouvet

2 Temaer Hva er SAP NGL? Hvordan er konverteringsprosessen? Noen viktige erfaringer fra Aibel Hvordan gå frem for å innføre NGL i ditt selskap?

3 SAP NGL NGL = New General Ledger Eksternregnskap og ledelsesrapportering i ett Erstatter GLT0 + PCA Ikke rettet mot internregnskapet og internavregning (Projects/ Cost center)

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5 Hvorfor NGL? Forenkler og styrker eksternregnskapsprosessen og rapporteringen Sammenfatter ekstern og overordnet ledelsesrapporteringen i et total kapital perspektiv Profit Center Accounting med tilleggs dimmensjoner (f.eks. segment) Sanntid rapportering av arbeidskapitalen og Agio Styrker konsolideringen med transparent revisjonstråd og rask periodeavslutt Muliggjør bruk av standard SAP funksjonalitet der NGL er påkrevd

6 Vellykket konverteringsprosjekt med.. Rett planlegging, testing og ledelse Sterk knytning til økonomistyringsprosesseier - forankring til selskapets styringsmodell Fokus på kjerneområdene Fjerne og begrense bruken av customer exits Velg enkle og transparente løsninger Reduser antallet open items Tidlig kontakt med SAP migration services (påkrevd)

7 Konverteringen gir nye muligheter.. Tre sentrale fokusområder for å oppnå en god konverteringsavkastning.. MDM & Data cleansing/ realignment NGL setup & transformation Process alignment & reports Return On Investment (ROI)

8 Prosjektets konverteringsfaser Fase 0 Planlegging Fase 1 Fase 2 Aktiveringsdag Gammelt regnskapsår Nytt regnskapsår Konverteringshelg classic GL classic GL Avslutt årsregnskapet Avstem Classic & new GL new GL Etabler mandat og prosjektomfang Prototyping og avdekk integrasjonspunkter Beslutt konverteringsscenario Etablering av tidsplan Bemanning og opplæring Gjennomgang av Migration cockpit tasks Validation of document splitting Etablering av NGL konfig og prod.setting Etabler avtale med SAP migration service Avslutt konverteringskonfigureringen Reduser omfanget av Migration cockpit oppgavene Test konverteringen SAP migration service validation Konvertering med Go-live weekend med SAP migration service support CO poster Avstem og avslutt migreringscockpit End-user training Avslutt GLT0 (+ 4 uker) Avslutt PCA (Etter neste årsslutt) 3 4 months 4 7 weeks 3.. weeks

9 Fase 0 - Planlegging Etabler mandat og prosjektomfang Prototyping og avdekk integrasjonspunkter Beslutt konverteringsscenario Etablering av tidsplan Bemanning og opplæring Gjennomgang av Migration cockpit tasks Validation of document splitting Etablering av NGL konfig og prod.setting Etabler avtale med SAP migration service

10 Fase 1 Testing og konvertering Avslutt konverteringskonfigureringen Reduser omfanget av konverteringen Test konverteringen Oversend til SAP for test validering Konvertering med Go-live weekend med SAP migration service support

11 Fase 2 Igangsetting Konverter CO poster Avstem og avslutt migreringscockpit End-user training Avslutt GLT0 (+ 4 uker) Avslutt PCA (Etter neste årsslutt)

12 Steg i konverteringsprosessen MIGRATION CUSTOMIZING SETUP PHASE CHECKUP PHASE Migration weekend phases PREPARATION PHASE MIGRATION PHASE VALIDATION PHASE ACTIVATION PHASE

13 Prosjektplan, milepæler og leveranser Sept 2009 Aug 2010 Sept Dec Jan 1 Mar 14, 2011 Project prep & Establishing a Business case Business Case and project initiated Phase 1-1 Business Blueprint Phase 1-2 Project Realization Business Blueprint SAP Migration Questionnaire and SAP Migration Service contract established Phase 2 Testing & Migration Detailed Pilot NGL project Migration plan with use of ASAP methodology Project NGL configuration landscape established setup tested and moved to production Test validation report Phase 3 Go live & Support User documentation and training Establishing Migration completed new NGL with reports reconciliation (no SAP templates!) documentation in the Migration cockpit Process alignment and closing down PCA & GLT0

14 2008 1

15 2010 Company Overview Industry pioneer with a 100 year old history Aibel AS: 8 locations in Norway and 4 international locations (UK, Denmark, Singapore and Thailand) 2 world class assembly yards (Norway and Thailand) Aibel AS has approx employees world wide Aibel AS annual turnover: approx. 7 BNOK (2010) Presence across the Norwegian Continental Shelf reflects nearly half the market 30 out of 70 platforms 4 out of 6 onshore terminals Long term MMO contracts, beyond 2014 Frame agreements account for 50% of 2010 revenue Oseberg C. Photo: Øyvind Hagen / Statoil. Long track record in EPC executions of topside process facilities for all concepts Long track record in upgrade and de-bottlenecking of onshore process plants Wide experience and strong capabilities in maintenance and modification services Industry leader in integrated operations Strong and long-standing customer relationships 15

16 2008 Scope of Services Aibel is a leading service company within the oil, gas and renewable energy industry FEED/Studies Engineering Fabrication Maintenance Procurement Installation Operational Support System Completion Decomissioning 16

17 2010 Scope of Services MMO frame agreements Long term MMO frame agreement contracts Focus on the Norwegian market Modifications and upgrade projects Studies and engineering contracts Modification contracts on existing offshore and onshore facilities Focus on the Norwegian market Statfjord A. Photo: Marit Hommedal / Statoil Field development Studies and engineering contracts New offshore fixed and floating facilities New onshore facilities Ekofisk field 17

18 Lessons Learned - 12 months pre-project phase with focus on Master Data cleaning and Master Data structures

19 Lessons Learned - Key issues were addressed & decided in Blueprint phase

20 Lessons Learned - Active process ownership both Project & Sponsor Committee have been headed by Aibel Finance

21 Lessons Learned - Daily/close cooperation between Aibel and Bouvet has given good communication lines

22 Lessons Learned - Competent & dedicated external consultants and Aibel personnel

23 Lessons Learned - In general: Very motivated project members, which have given the project top priority at all times! And additional external and internal resources have also been available when needed.

24 Lessons Learned - Structured execution philosophy detailed plans, weekly follow-up meetings with updated action lists, close contacts between meetings, use of separate task forces for larger challenges etc.

25 Lessons Learned - High focus & good job done by Aibel Finance wrt. clean-up of old (noncurrent) SAP transactions

26 Lessons Learned - High attention has been given to delivery of improved end-user reports

27 Lessons Learned - SAP Migration Services & their Migration Cockpit have been utilized throughout the project

28 Lessons Learned at Key Success Factors for the SAP NGL Implementation project have been:* 12 months pre-project phase with focus on Master Data cleaning and Master Data structures. Key issues were addressed & decided in Blueprint phase; i.e. before formal project approval/start-up. E.g. scope of work, future system architecture, overall schedule and project plans. Active process ownership both Project & Sponsor Committee have been headed by Aibel Finance. Competent & dedicated external consultants and Aibel personnel from SAP Comp. Ctr. Daily/close cooperation between Aibel and Bouvet has given good communication lines. In general: Very motivated project members, which have given the project top priority at all times! And additional external and internal resources have also been available when needed. Structured execution philosophy detailed plans, weekly follow-up meetings with updated action lists, close contacts between meetings, use of separate task forces for larger challenges etc. High focus & good job done by Aibel Finance wrt. clean-up of old (non-current) SAP transactions. High attention has been given to delivery of improved end-user reports. This work has been headed by Bouvet with a parallel competence build-up in Aibel. SAP Migration Services & their Migration Cockpit have been utilized throughout the project. *) Reference Project responsible at Aibel

29 The three key focus areas in a NGL migration projects to ensure ROI MDM & Data cleansing/ realignment NGL setup & transformation Process alignment & reports Return On Investment (ROI)

30 Hvordan gå frem for å innføre NGL i ditt selskap? Rydd i Master Data and Master Data strukturer Identifiser sentrale temaer og få dem løst i Blueprint fasen Etablert et aktivt prosesseierskap dette er ikke en teknisk oppgradering! Avstem innholdet og løs opp i gammel morro Følg prosessen i ASAP den er fornuftig og alle punktene må avklares Fokus på rapporteringen og få frem en bedre og raskere periode/årsavslutt Hvorfor ikke foreta konsolideringen i SAP R3?

31 NGL konverteringen er verdt det! Spørsmål?

32 NGL gir balanse og P&L i ett Section 3 & 4: Financial Statement -YTD -Period breakdown Account Group FS00 (Fin. Statement): - BS00 Balance Sheet with UB-codes - PL00 Summarized P&L statement 32

33 Plan Jan 10 Jan 17 Jan 24 Jan 31 Feb 7 Feb 14 Feb 21 Feb 28 Mar 7 Mar 11 Mar 14 W 2 W 3 W 4 W 5 W 6 W 7 W 8 W 9 W 10 Weekend W 11 Production Log Monitoring Migration Service Fix Migartion Support Finalize Pilot Migration Pilot Migration Acceptance Test system restore with latest prod. data Finalize New GL Config and Migration Guide Document New GL and Migration Configuration Guide Acceptance Test Migration (FICO) W 6 SAP Migration Services W 7-9 Migration weekend Go-Live New GL

34 SAP benefits

35 Simple reconciliation - GCAC

36 Optimal SAP financial model versus Enterprise steering and control model Modeling Fundamental for future requirements and communications Enterprise Model Control Model Financial model BA Acct Pr.Ctr Segm FA Data model Process model Masterdata Transactions Solution SAP Support the controlling requirements

37 SAP supporting the business Business logic Management logic Economy model Controlling area MRP area GL acc Valuation class Employee PCtr hierarchy Plant Company code Profit center Material Storage loc Org elements and master data Etc Process model SAP MM, FI, CO, PS, HR